Everhour routes Asana task time through approvals, billable status, and reports so invoices start from reviewed hours.
Try with my Asana
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this workflow when tasks already live in Asana and client billing depends on the hours behind those tasks. The practical output is a reviewed billable-hours record: task, project, person, date, duration, billable status, and notes that explain the work. A project manager, bookkeeper, or agency lead can then separate invoiceable delivery work from internal coordination before billing.
Asana carries task names, assignees, status, tags, and custom fields. Everhour sits on that work structure with timers, manual entries, rates, approvals, billable and non-billable handling, and reports. The result is a billable-hours trail that follows the task context your team already uses instead of a separate spreadsheet that someone rebuilds at invoice time.
Start with the fields a reviewer needs before an invoice leaves draft status. Each entry needs the person who did the work, the Asana task and project, the logged date, duration in minutes or hours, billable status, and a short description. Categories help only when the team uses them consistently. Approval status matters because unapproved hours need review before they reach a client invoice.
Keep rate decisions outside individual notes. Use a project rate when all work bills the same, member rates when roles have different prices, and task rates when a specific activity carries its own charge. Mark specific tasks non-billable when the billing agreement excludes them, and keep member-rate exceptions visible in the report before totals move to accounting.
The common Asana billing mistake is treating all tracked project time as chargeable. A better record separates the task's work context from its billing treatment. A billable project can still contain non-billable tasks, and a person can have a project-specific rate exception. Those decisions should sit in billing settings and reports, rather than in notes that disappear during invoice review.
Review missing task links, unusual daily totals, billable-status exceptions, and rate changes before totals reach accounting. Time entered after the work is done needs the same review as timer-based entries because manual and past-date entries create the easiest audit questions. A clean tracker shows who logged time, which task it belongs to, why it is billable, and whether a manager approved it.
A one-off tracker is enough for a small invoice, a short project, or a single review of hours already collected. It works when one person owns the decision, the rate rules are simple, and the client accepts a basic breakdown by task or project. The risk starts when multiple people edit time, change rates, or decide after the fact which entries are billable.
Everhour adds that durable layer by placing timers and manual time entry in Asana, syncing task context for reports, and routing weekly project and working hours through timesheet approval. Approved or rejected entries, locked periods, billable status, and exportable reports give billing and payroll reviewers a record they can use without rebuilding the week.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Each entry should tie the duration to a specific Asana task and project, then carry the person, logged date, billable status, description, and approval status. That structure lets a reviewer group work by client deliverable instead of chasing weekly totals without context. Task-level tracking also makes non-billable exceptions visible before invoice totals are finalized.
Hours should stay out when the contract, billing policy, or client approval marks them non-billable. A tracker should preserve those entries for project analysis while keeping them out of the client charge. Task-level non-billable flags, member-rate exceptions, and approval notes keep the exclusion visible during review.
Use timer entries for work captured in real time and manual entries for time recorded after the work is done. The review standard stays the same: duration, task, date, description, billable status, and approval. A clear tracker identifies how time was entered so reviewers can examine past-date changes before billing.
Billable value comes from the rate assigned to the project, person, or task. A single project rate works for uniform pricing, member rates support role-based pricing, and custom task rates support activity-specific pricing. Reports become unreliable when a rate changes without a dated cutoff or when rate exceptions sit outside the tracking system.
Missing task links, mixed billable status, unapproved entries, stale rates, and non-billable exceptions buried in comments create invoice delays. A reviewer should see the work source, the rate source, the person, the date, and approval status in one place. A clean report lets accounting confirm totals without reconstructing the project history.
Everhour Timesheets collect weekly project and working hours from Asana-connected work so team members can submit a reviewed week. Admins can approve, reject, partially approve, and lock submitted time, giving billing and payroll reviewers a controlled record before hours become invoice inputs.
After approval, Everhour Billing & Invoicing can generate invoices from uninvoiced billable time and expenses. It calculates amounts from rates, time, and billable expenses while excluding non-billable work, then marks invoiced time so the same hours do not appear on a later invoice.
Everhour Timesheets let teams submit weekly project and working hours, approve or reject entries, and lock reviewed time before invoices move forward with cleaner billing review.
14-day free trial · No credit card · Cancel anytime
