Everhour turns Asana task work into billable client records, invoices, and reports without moving the team out of Asana.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Teams that manage client work in Asana need clean time records for billing. The practical goal is simple: connect each time entry to the right client, project, task, person, date, and billing status before the invoice is prepared. A vague weekly total does not give a client enough detail to review the work.
A strong record starts where the work happens. The task holds the assignment and delivery context. The time entry records the actual time spent. The billing setup decides whether that time becomes invoiceable, stays internal, or supports project cost reporting only. That separation matters when a client project includes calls, production work, review time, and internal administration.
A client-facing time record should identify the project, task, worker, work date, duration, and description. Billable status should be clear before the billing review starts. Rates need the same discipline. A project rate, member rate, or task-specific rate changes the invoice amount, so the rate source should match the client agreement.
Descriptions should explain the work without becoming a diary. A useful entry says "Drafted homepage revision notes" or "Reviewed launch checklist with design team." A weak entry says "Admin" or "Work." Short, specific descriptions reduce follow-up, especially when several people log time against the same Asana project during the same billing period.
Client projects often include time that should stay visible but should not be billed. Internal planning, rework outside the client agreement, training, and project administration can still matter for profitability reports. Marking those entries correctly keeps the invoice clean while preserving the full labor picture for the team.
The common mistake is hiding non-billable work instead of classifying it. Hidden work makes margins look better than they are and leaves managers guessing why a project consumed more capacity than expected. A better workflow keeps non-billable time in the project record, excludes it from the client invoice, and reviews it later by task, person, or category.
A one-off time tracker is enough for a short client task, a single contractor, or a quick invoice backup file. It works when the billing period is simple, the rate is obvious, and one person can review the entries without chasing approvals or correcting old time.
A managed workflow fits recurring client work. Everhour can track time inside Asana, separate billable and non-billable entries, turn billable time and expenses into invoices, and export invoices to QuickBooks Online, Xero, or FreshBooks. Approved records, invoice status, and accounting handoff matter once several people, rates, projects, and billing periods are involved.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Each entry should include the client project, task, person, work date, duration, billing status, and a short work description. Add the correct rate source when the invoice depends on project, member, or task pricing. These fields let a reviewer connect the time to the work delivered.
Non-billable time should stay in the client project when it reflects real work connected to that engagement. Mark it as non-billable instead of deleting it. The invoice stays clean, and the team still sees the labor cost needed to understand margin, staffing, and future estimates.
Client time descriptions should name the concrete work completed, not every minor action. "Prepared Q2 analytics summary" gives a reviewer enough context. "Meeting" or "Project work" creates questions. Use the task title for structure, then use the description to clarify the billed activity.
The biggest mistake is mixing billable and non-billable work under vague task names. A client cannot easily approve a charge when the entry only says "updates" or "support." Clear task context, billing status, duration, and description reduce disputes before the invoice reaches the client.
Client time should be reviewed before invoicing when more than one person logs work, multiple rates apply, or non-billable work sits in the same project. Review catches missing descriptions, incorrect billable status, duplicate entries, and time assigned to the wrong client project.
Everhour Billing & Invoicing converts tracked billable time and expenses into client invoices. It calculates amounts from rates, time, and billable expenses, excludes non-billable work, supports client defaults, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status visible in Everhour.
Everhour syncs Asana projects, tasks, custom fields, and tags into its reporting layer. Teams can build reports with time, billable amount, cost, invoice status, and project details, then export them when a client, manager, or accounting reviewer needs the record.
Track approved client work inside Asana, classify billable time, and generate invoices from the records. Everhour connects task-level time to billing with less manual cleanup.
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