Everhour adds embedded time, expense, and approval workflows to Asana projects so teams can review hours before billing or payroll.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
An Asana timesheet is for turning task activity into a clean weekly record. You need to see who worked, which task or project the time belongs to, the date logged, the duration, and whether the work is billable. The practical output is a reviewable set of entries that a manager can approve, correct, export, or use for a client invoice.
Use the timesheet as a work record, not a memory exercise at the end of the month. A weekly review catches missing entries, vague descriptions, and time placed on the wrong project while the work is still fresh. For client work, the timesheet also separates billable hours from internal work so billing totals do not depend on manual cleanup later.
A complete Asana project timesheet should include the task name, project, team member, logged date, time duration, description, billable status, and approval status. Optional categories help when you need to separate support, implementation, meetings, or revisions. A clear entry reads like: "Client onboarding, kickoff prep, March 5, 2026, 2.5 hours, billable."
Approvers need enough detail to decide whether the time belongs in payroll, billing, reporting, or a correction queue. Short labels such as "work" or "admin" force follow-up. Entries tied to a specific task and project reduce disputes because the reviewer can match the time to the actual work item, assignee, and project context.
The most common timesheet mistake is mixing billable and non-billable work under the same project total. A project can contain client-facing work, internal review, training, sales support, and rework. If those entries share one undifferentiated total, the invoice becomes harder to defend and the profitability report loses the cost of unpaid labor.
Create a consistent rule before the week starts. Mark work as billable only when the client agreement allows it, keep internal time visible for reporting, and require descriptions for exceptions. Non-billable time should stay in the record because it explains margin, staffing pressure, and why a project consumed more labor than the invoice shows.
A one-off timesheet works when you need to check one project, one week, or one contractor's hours. It is enough when the output is a simple export, a manager review, or a quick billing check. The risk grows when multiple people submit time, costs need receipts, or approved records feed invoices and payroll.
A managed workflow keeps the Asana task as the work context while Everhour handles embedded tracking, approvals, expenses, reports, and budget views. That matters when reimbursable costs, unit-based expenses, billable hours, and non-billable work all need to move from weekly review into invoice, profitability, and accounting records without re-keying.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Group entries by week, then keep each line tied to a person, task, project, date, duration, description, billable status, and approval status. That structure lets a reviewer check the record without asking the employee to reconstruct the work. For client billing, keep billable and non-billable entries separate even when both belong to the same project.
Review missing days, unusually high daily totals, entries without task context, billable work with vague descriptions, and time logged after the work period closed. Those items create the highest risk for payroll corrections, client billing disputes, and inaccurate project reports. A clean approval queue starts with exceptions, then moves to routine entries.
Yes. Non-billable time should stay visible because it explains labor cost, workload, and project margin. Removing it from the record makes the invoice cleaner at the expense of management accuracy. The better approach is to keep non-billable time in reports while excluding it from client-facing billable totals.
Late reconstruction creates weak timesheets. People forget task details, round hours too aggressively, or place time under the nearest project instead of the actual work item. Daily or same-week entry produces better descriptions and gives approvers a chance to fix project, billable, or category errors before records move into billing or payroll.
Review expenses in the same cycle when labor and reimbursable costs affect the same invoice, budget, or project margin. Receipts, categories, quantities, and billable status should be checked before costs reach the client or accounting file. Labor-only review misses travel, materials, mileage, and other project costs that change true profitability.
Everhour Expenses tracks project costs alongside time, with receipt uploads, unit-based categories, budget inclusion controls, invoice integration, and expense reports. Teams can review labor and reimbursable costs together before those records move into client billing, reimbursement, or profitability reporting.
Everhour embeds timers and manual time entry inside Asana tasks, then routes weekly timesheets through approval workflows. Managers can approve, reject, or partially approve submitted time, and approved records stay protected from regular member edits before billing, payroll review, or reporting.
Track hours and expenses where Asana work happens, then send approved records into reports, invoices, and profitability review. Everhour connects task time with project costs for cleaner billing workflows.
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