Weekly Asana time needs task-level detail; Everhour adds embedded tracking, approvals, and expense records for cleaner review.
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Use this page when you need a weekly record of time tied to Asana projects, tasks, people, and billable status. The goal is a usable review package with task context, commercial status, and an approval path. Each entry should answer four questions: who worked, which task they worked on, which date the work happened, and whether the time belongs in client billing, internal cost review, or payroll review.
A weekly timesheet also gives managers one checkpoint for missing entries, late manual edits, unusual daily totals, and work logged to the wrong project. Keep the review period consistent, such as Monday through Sunday or your payroll week. A clear cutoff prevents a client invoice or payroll file from changing after a manager has already approved the week.
Start with the source task. A complete entry includes the task name, project, team member, logged date, duration, and a short description when the line needs context. Add billable status at the time-entry level so client work, internal work, and excluded tasks do not blur together. Optional categories help separate design, development, meetings, support, or admin time during review.
For a weekly view, group entries by person first, then by project or task. That layout lets a manager approve an employee's week without losing the project detail needed for billing. A sample line can read: Tuesday, Brand refresh, homepage QA, 1.5 hours, billable, final responsive check. The line is short, but it carries enough context for invoice review.
Weekly timesheet review should happen before time reaches payroll, invoices, or project reports. Check missing days, duplicate entries, manual corrections, active timers left open, and totals that exceed the person's normal capacity. Review billable status before approval, because a task marked incorrectly can either overcharge a client or hide recoverable work.
Corrections need an audit trail. The reviewer should know whether an entry came from a running timer, a manual entry, or a later adjustment, and who changed it. Submitted time should stay protected from casual edits once the week is approved. That discipline keeps one week's record stable while the next week is already in progress.
A free weekly tool is enough for a small one-off check: collect entries, scan the totals, export the file, and attach it to a client note or internal review. It works when one person controls the data and no one needs recurring approvals, locked periods, budget alerts, expense receipts, or invoice reuse.
A managed workflow is better when Asana task time feeds billing, payroll review, project budgets, and reimbursable expense tracking every week. Everhour keeps tracking controls in Asana, syncs task context for reports, supports timesheet approval and locked time, and connects expenses with receipts, invoice lines, budget inclusion choices, and profitability reports.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Include each time entry that affects weekly review: task, project, person, logged date, duration, billable status, and a short description when context matters. Keep paid time not worked, reimbursable expenses, and project time in distinct fields or sections. Mixing them makes payroll review, client billing, and project cost analysis harder to reconcile.
Set billable status before approval, at the smallest level your billing rules require. Client delivery time, internal coordination, rework, training, and admin work can all need different treatment. A weekly review should surface non-billable time instead of deleting it, because non-billable work still affects capacity, cost, and margin.
Group by person when the immediate job is approval, payroll review, or missing-time cleanup. Group by project when the immediate job is client billing, budget review, or profitability analysis. Many teams use both: person-level approval first, then project-level export after corrections are complete.
The biggest source of rework is approving a week before missing entries and wrong billable status are fixed. Late corrections force changes to invoices, payroll inputs, project budget totals, and team reports. Close the week only after managers review blank days, duplicate tasks, unusually long entries, and notes that do not match the task.
Keep expense details with the same weekly review package when employees incur project costs that affect reimbursement, client billing, or margin. The useful fields are date, project, category, amount, receipt, billable status, and a short description. Unit-based costs, such as mileage, need quantity and unit price as well.
Everhour Expenses lets team members attach receipt images or PDFs, log unit-based costs such as mileage, choose whether expenses count toward project budgets, and carry billable expenses into invoices. For weekly Asana reviews, those records keep reimbursable costs beside the time that created them.
Everhour Timesheets collect weekly project and working hours by person, then let managers approve, reject, or partially approve submitted time. Submitted and approved time can stay locked for regular members, so billing or payroll review uses a stable record after review.
Everhour connects Asana task time with receipt-backed expenses, budget inclusion choices, invoice-ready costs, and profitability reports, so each weekly review becomes a cleaner billing and reimbursement record.
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