Everhour connects Asana task work to tracked time, budgets, reports, and invoice-ready billing records.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn Asana project activity into a workload view you can act on: who is assigned, who is logging time, which tasks are consuming budget, and which work is ready for billing review. The useful output ties assignments, tracked time, budget use, and billable status to the same work records, so managers can read capacity and client exposure together.
Asana holds the working plan: projects, tasks, owners, due dates, comments, custom fields, and status. A workload view adds the operational layer around that plan. Timers and manual entries show actual effort, rates turn effort into cost or billable value, and reports group the result by person, project, task, or date range. That structure helps you separate overloaded people from overloaded projects.
A usable workload record starts at task level. Each entry needs a task or project, the person who did the work, the date worked, the time duration, and a clear note when the entry needs context. Billable status and approval status matter because a busy schedule and a billable schedule answer different questions. Managers need both views before they approve invoices or payroll handoff.
For example, a design task can show 4 hours logged on Tuesday by one teammate, marked billable, with the client project attached. A support task can show 2 hours for the same person, marked non-billable, under an internal project. The combined day explains workload. The billable split explains whether those hours belong on a client invoice.
Workload visibility breaks when the review only counts assigned tasks. One person can own five small tasks and stay under capacity; another can own one task that consumes three days. Compare planned work with tracked time, then review the difference by person and by project. The gap shows where a schedule needs reassignment, scope control, or a client conversation.
Treat billable and non-billable work as separate signals. Billable time shows client delivery pressure and revenue exposure. Non-billable time shows internal load that still consumes capacity. A team that hides admin work, meetings, or rework from the workload review makes the remaining schedule look easier than it is, then discovers the constraint after deadlines move.
A one-off check is enough when you need a fast read on one project, one week, or one person's current load. Export the hours, group them by task or teammate, and answer the immediate question. That approach works for cleanup, a status meeting, or a small fixed-scope client review where no one needs an approval trail after the decision.
A managed workflow becomes necessary when tracked time feeds budgets, billing, approvals, and handoff to accounting. Everhour embeds time tracking in Asana, syncs project and task details, supports hourly-rate, fixed-fee, and non-billable budgets, and sends budget email alerts at admin-defined thresholds. That gives the team a repeatable record instead of a rebuilt spreadsheet each week.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with each person's assigned tasks, then add actual time by date and project. A useful view separates current work from completed work, keeps task ownership visible, and groups logged time by teammate. The manager should review totals against each person's expected capacity and scan the task list behind any unusually high number.
Use planned time for staffing decisions and actual time for correction. Planned time shows the load you intended to assign. Actual time shows the load the person carried. The gap between them tells you whether the estimate was too low, the task changed, or work landed outside the original plan.
Billable status, rate basis, and client project all matter. A person can look fully loaded while only part of the week belongs on a client invoice. Keep billable and non-billable time visible side by side, then review invoice-ready work separately from internal work before billing or margin review.
Non-billable work should stay in the workload view because it consumes capacity. Hide it from invoice totals, but keep it in person, project, and weekly workload totals. Internal meetings, rework, admin tasks, and support activity explain why a person with limited billable output can still be fully booked.
Task counts hide overload when managers treat every assignment as the same size. One teammate can own fewer tasks and carry more work because those tasks require more hours. Use time totals, task context, and remaining work together, then investigate any task that keeps receiving time without visible progress.
Everhour Billing & Invoicing uses tracked billable time and expenses from Asana-connected work to generate invoices. It calculates amounts from rates, excludes non-billable tasks, applies client defaults such as taxes, discounts, and payment terms, then exports invoices to QuickBooks Online, Xero, or FreshBooks with status details visible in Everhour.
Everhour syncs Asana projects and tasks, then ties logged time to hourly-rate, fixed-fee, or non-billable budgets. Admins can set email alert thresholds at any percentage and review project summaries for total time, remaining budget, and billable versus non-billable hours.
Track Asana task time, review billable status, and generate invoices from approved work. Everhour connects workload visibility to Billing & Invoicing, keeping client totals traceable from task to invoice.
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