Consultants need invoice-ready time tied to client work. Everhour keeps billable tracking connected to Asana projects and tasks.
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Use this page to organize billable consultant time around the work already tracked in Asana. The practical goal is a clean billing record, not a loose weekly total. Each entry needs a client, project, task, date, time amount, billable status, and short description that explains the work in client-facing terms.
Consultants also need a clear split between billable delivery work and non-billable coordination, sales, admin, or internal review. A task title alone rarely gives enough context for billing. A good record connects the task to the service delivered, the rate used, and the reason the time belongs on the invoice.
The strongest billing workflow marks billable and non-billable work before invoice review. Waiting until the invoice stage creates rework because the reviewer must reconstruct intent from comments, task names, and memory. A project can include client-facing analysis, project management, internal QA, and account management, but only approved billable categories should feed the client invoice.
A useful rule is to decide billing status at the task or entry level. For example, "prepare implementation plan" can be billable, while "internal staffing sync" stays non-billable. That split keeps utilization reporting honest and prevents client invoices from mixing chargeable consulting work with internal operating time.
Client-ready consultant time records use plain descriptions, consistent rates, and enough task context to support the charge. A strong line looks like: March 5, 2026, CRM migration project, data mapping review, 2.5 hours, billable, senior consultant rate. The client can see the work performed and the engagement it belongs to.
Rate handling matters because consultants often bill by person, role, project, or fixed-fee agreement. The billing record should show the structure the client expects before the invoice is drafted. Missing descriptions, mixed billable status, and vague task names create the most common review delays because they force manual cleanup.
A one-off review works when you need to clean up one project, one week, or one client invoice. It is enough when the team is small, rates are simple, and someone can manually confirm every billable entry before sending the invoice. The risk grows when several consultants work across multiple Asana projects at different rates.
A managed workflow fits recurring consulting work better. Tasks stay in Asana, while Everhour tracks time, billable status, rates, uninvoiced work, and invoice preparation in one billing layer. That gives reviewers a durable trail from task work to approved billable hours, then to the invoice and accounting handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Billable consultant hours are the approved time spent delivering client work under the engagement terms. Examples include analysis, implementation, client meetings, documentation, and project-specific review when the agreement allows those activities. Internal admin, sales work, staffing conversations, and general training should stay non-billable unless the contract or statement of work says otherwise.
Use descriptions that name the client-facing work completed, not private shorthand. "Reviewed payment workflow requirements" is clearer than "meeting" or "updates." Each entry should connect to the Asana task, project, date, consultant, duration, and billable status so the billing reviewer can approve it without asking the consultant to reconstruct the day.
Yes. Fixed-fee projects still need tracked hours for margin review, scope control, and future estimates. The invoice amount may not change when hours increase, but the consulting team still needs to know whether delivery time is staying inside the expected effort. Track the hours separately from any pass-through expenses or non-billable internal work.
Mixing billable and non-billable activity inside the same vague task creates the most rework. A reviewer cannot tell whether a three-hour entry belongs on the invoice when the task name only says "client support." Split work by billing intent, add a direct description, and mark the billing status before the invoice review starts.
Review billable hours at least weekly for active consulting projects. Weekly review catches missing entries, vague descriptions, incorrect billable status, and rate questions while the work is still fresh. Waiting until month-end turns billing review into reconstruction, especially when consultants work across several clients and Asana projects in the same period.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates, and excludes non-billable tasks. Teams can set client defaults, customize invoice details, and export invoices to QuickBooks Online, Xero, or FreshBooks with status synced back to Everhour.
Everhour Project Budgeting tracks hourly-rate, fixed-fee, or non-billable project budgets as consultants log time on Asana work. Admins can set budget alert thresholds, review remaining budget, and compare billable versus non-billable hours before work turns into a billing or margin problem.
Connect Asana task work to billable time, rates, and invoice review. Everhour keeps consultant billing records organized from first timer entry to accounting handoff.
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