Everhour adds workload, billing, and budget visibility to Asana projects while your team keeps working from task-level controls.
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Use this page to organize workload around Asana projects, tasks, assignees, and status. The practical goal is a clean view of planned work versus tracked reality, not a loose collection of hours. Each entry should connect to the task where the work happened, the person who did it, and the project or client that needs the time record later.
A useful workload view separates current assignments from completed work. Planned workload helps you see who has space before the week starts. Tracked time shows what actually happened after people worked. Managers need both views because a task can look small in planning and still consume a full day once meetings, revisions, and review cycles land on the same person.
Capacity tracking starts with the person, then rolls up to the project. A manager should be able to scan one team member and see active assignments, time already logged, upcoming work, and gaps. Task-level tracking keeps that view specific because the workload points to real work, not a vague project total.
The common mistake is treating every logged hour as equal. Client delivery, internal admin, rework, and support all consume capacity, but they answer different management questions. Labeling billable and non-billable work keeps the workload view useful when you decide whether a person is overloaded with paid client work or spending too much capacity on internal tasks.
A good workload report has consistent dates, task names, project names, assignees, and work categories. Comments should explain unusual entries, such as a long review block or a correction after work was logged late. Clean structure matters because workload reports often feed budget reviews, client billing, staffing decisions, and weekly team planning.
Avoid mixing estimates, time logged, and cost figures without clear labels. Estimated workload belongs in planning. Actual tracked time belongs in review. Cost and billable amount belong in financial reporting. When those fields blur together, a manager can overbook a person, understate project pressure, or invoice work that still needs approval.
A one-off workload check works when you need to review one project, one person, or one week. It is enough for a quick planning conversation, a small client handoff, or a manager's spot check before assignments change. Keep the scope narrow and export the result if someone needs a record.
A managed workflow is better when workload affects billing, budgets, approvals, or payroll review. Everhour lets teams track billable and non-billable time by project billing status, mark specific tasks as non-billable, use custom task rates or member-rate exceptions, and report billable time, non-billable time, billable amount, and cost from the same workload data.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track workload at the task level, then review it by person, project, and date range. Task-level entries show the work behind the hours, while project-level totals show pressure across a client, team, or initiative. Keep planned assignments separate from actual logged time so managers can compare expected capacity with real workload.
Add the most detail to entries that affect billing, budget review, staffing decisions, or approval. A short internal check-in may need only the task and duration. A long client delivery block should include the task, date, person, billable status, and a brief note when the work needs later explanation.
Yes. Billable and non-billable workload answer different questions. Billable time shows capacity tied to client revenue. Non-billable time shows internal work, admin, rework, or support that still consumes the team. Keeping them separate helps managers protect delivery capacity without losing sight of work that should not appear on an invoice.
The biggest mistake is logging time only at the project level when the actual work happened on separate tasks. Project-only entries hide which assignment consumed the time, which person needs help, and which work should be billed or excluded. Task-level tracking creates a record that managers can review without rebuilding the week from memory.
Review workload weekly for capacity planning and more often for active client work with tight budgets. A weekly review catches overloaded people, stale assignments, and missing time before reports reach billing or payroll review. Fast-moving projects also need midweek checks because one delayed task can change the rest of the team's assignments.
Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost so managers can review workload and billing impact together.
Everhour embeds time tracking controls inside Asana tasks and syncs project names, task titles, custom fields, and tags into reporting. Managers can review workload by the same project and task context the team already uses, without asking people to duplicate work in a separate tracker.
Track billable and non-billable Asana work with Everhour, then review time, cost, and billable amount from the same records for cleaner workload planning and billing.
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