Everhour turns Asana task time into client-ready billing records for consultants managing rates, approvals, and invoices.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Set up a consulting billing workflow: keep the work organized by Asana project and task, then capture the billable record that later feeds review and invoicing. The practical output is a clean set of entries by client, project, task, person, date, billable status, and description. That structure lets a manager answer one basic question before billing: which work belongs on the client invoice?
Consulting teams need more than a stopwatch total. A partner, project manager, or bookkeeper must separate client-facing delivery from internal admin, sales, training, and corrections. Each entry needs enough context to survive review after the work is no longer fresh. Short labels such as "meeting" or "research" force guesswork; task-linked notes explain why the time was billable and which engagement produced it.
Start with the Asana task because it carries the work context: client project, assignment, status, and discussion history. Add time against the task, choose the correct billable status, and attach a short description of the consulting work performed. Rates belong to the billing setup, not the task title. That separation keeps the task readable while the billing layer prices the time consistently.
A defensible consulting entry states the date worked, the person who performed the work, the task or project, the billable category, and the note that explains the client value. For example, a discovery workshop task can produce one billable entry for facilitation and one non-billable entry for internal preparation. The invoice should include only the agreed billable work, while the non-billable time remains available for margin review.
Consulting billing breaks when every task looks client-facing. Mark proposal work, internal staffing, status cleanups, and practice development differently from paid delivery so the invoice does not absorb work the client did not buy. Keep non-billable consulting time in the record instead of deleting it. Margin, utilization, and staffing decisions need the full picture, while the client invoice needs only the agreed billable slice.
The hardest cases sit near the edge of scope: rework after a client change, QA on a deliverable, travel, handoff meetings, and account management. Assign each type before billing starts, then use the same rule across similar Asana tasks. A consistent rule prevents two consultants from coding the same kind of work differently and gives the reviewer a clear reason to approve or correct the entry.
A one-off billable-hours check is enough when a consultant reviews one project, one short period, and a simple client agreement. The work still needs task context, billable status, and a clear note, but a spreadsheet or free tool can organize the immediate invoice inputs. That approach breaks down when several consultants edit time, rates vary by person, or the same client has recurring work.
A managed workflow gives the billing owner an approval trail, locked or protected records, reusable client settings, invoice status, and accounting handoff. Everhour fits that role for Asana consulting work by taking tracked billable time and expenses into invoices, excluding non-billable tasks, and exporting invoice drafts to QuickBooks Online, Xero, or FreshBooks with status synced back.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
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Use the client project as the top level, then keep each time entry tied to a specific Asana task whenever possible. The entry should carry the work date, person, billable status, and a plain description of the client-facing work. Task-level context prevents invoice lines from becoming disconnected totals that a reviewer cannot trace back to the engagement.
Internal admin, sales work, staffing discussions, training, and corrections outside the client agreement should stay non-billable. Some edge cases, such as travel or rework, need the rule set by the contract or statement of work before the invoice is prepared. Keep the non-billable entries visible for margin and utilization review.
Rates determine the amount billed from accepted time, so the time record and the pricing rule need to stay separate. Consultants often bill by person, project, task type, or fixed-fee agreement. A clean record keeps the hours, billable status, and task context intact, then applies the approved rate structure during invoice preparation.
Vague notes create the most avoidable disputes. An invoice line based on entries labeled only "call" or "review" forces the billing owner to reconstruct the work from memory. A better entry names the deliverable, decision, or client outcome, such as scope review, implementation planning, QA review, or stakeholder handoff.
Consulting teams should keep non-billable time in reporting because deleted time hides true delivery cost. Non-billable onboarding, internal review, proposal follow-up, and rework still affect profitability and staffing. The client invoice should exclude work outside the agreement, while management reports should preserve it for margin, utilization, and future scope planning.
Everhour Billing & Invoicing converts tracked billable time and billable expenses from Asana-based consulting work into invoices. It calculates amounts from rates, excludes non-billable tasks, uses client defaults such as taxes, discounts, and payment terms, and can export drafts to QuickBooks Online, Xero, or FreshBooks with invoice status synced back.
Everhour Reporting keeps Asana project names, task titles, custom fields, and tags connected to time records for billing review. Managers can build detailed reports with columns such as billable time, non-billable time, billable amount, cost, invoice status, and export the data to Excel for client or finance review.
Convert tracked Asana task time into client invoices with rates, billable expenses, and accounting exports. Everhour keeps invoiced work marked and status visible for cleaner consulting billing.
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