Everhour connects task-level hours to approvals, capacity, and billing workflows for teams that need clean records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use task-level tracking when you need more than a weekly total. A task record ties time to a specific piece of work, such as a client request, bug fix, design revision, support ticket, or internal admin item. That detail helps you review project cost, invoice billable work, compare estimates with actual hours, and explain where a workweek went.
For U.S. payroll context, the FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require one specific timekeeping form or system. Records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek.
A useful task entry names the person, date, task, project, client if relevant, start and stop time or duration, billable status, and notes that explain the work without turning the record into a diary. Rate fields for U.S. billing or payroll normally use U.S. dollars. Keep the task name stable enough that reports do not split the same work across several labels.
A weekly view should roll task entries into daily hours and total workweek hours. Under the federal baseline, a workweek is a fixed, regularly recurring period of 168 hours, and covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than 1.5 times the regular rate of pay.
Task tracking fails when the task is either too broad or too tiny. "Client work" hides the difference between research, production, review, and rework. Ten-minute fragments for every small click create reports that nobody can read. A good task boundary matches the decision you need to make later, such as billing a client, checking a budget, reviewing capacity, or improving estimates.
Separate billable and non-billable time when the distinction affects invoices, project profitability, or utilization. Keep internal meetings, admin work, and corrections visible instead of forcing them into client tasks. Weekend or holiday labels can help explain timing, but the FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless the weekly overtime rule is triggered or another law or agreement applies.
A one-week task tracker is enough for a small personal review, a draft invoice, or a quick comparison between planned and actual work. It gives you a clean snapshot when you have a limited number of tasks and no approval trail, locked period, budget threshold, or recurring reporting obligation to manage.
A managed workflow becomes necessary when task records feed team review. Everhour Team Management supports lock rules, admin time correction, personal tracking limits, weekly capacity, approval workflow, roles, project assignments, team groups, and team-wide time policy defaults, so tracked task time can move into payroll, billing, reporting, and capacity review without rebuilding the record every week.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A task time record should include the worker, date, task, project, client when relevant, time worked, billable status, and a short work note. For employees covered by the FLSA minimum wage or overtime provisions, employer records also need hours worked each workday and total hours worked each workweek.
Task time tracking records time against specific work items. A timesheet collects those entries into a daily or weekly view for review, payroll, billing, or reporting. A task tracker answers where time went. A timesheet answers whether the period is complete, reviewable, and ready for the next workflow.
FLSA overtime hours cannot be averaged across two or more workweeks. The federal workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods. Covered nonexempt employees must receive overtime pay for hours worked over 40 in that workweek, unless an exemption applies.
The most damaging mistake is mixing billable and non-billable work under the same task. That makes invoice review slower and pushes project managers to reconstruct the record from memory. Use separate task labels or billable status fields for client work, internal admin, meetings, rework, and unpaid corrections.
Federal rules require employers to preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. State rules, contracts, or company policy can require longer retention, so keep the stricter requirement when it applies.
Everhour Team Management lets admins set lock rules, correct time for team members, define personal tracking limits, assign roles, manage project access, group teams, and run approval workflows. That structure keeps task entries reviewable before payroll, billing, or reporting uses them.
Everhour Reporting turns logged task time, budgets, costs, and project data into customizable reports. Teams can add columns, group results, filter by project or metadata, set date ranges, and export reports in CSV, Excel/XLSX, or PDF for review and archive needs.
Set task rules once, review submitted time, and protect approved records. Everhour gives teams lock rules, approval workflows, capacity settings, and project access controls for cleaner task-time management.
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