Everhour turns tracked time into reports, while a clear weekly log keeps daily hours, projects, and approvals usable.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A work hours log should capture the week someone actually worked, not just a rough total remembered later. Use it to record the date, start time, end time, break time, project or task, billable status, rate, notes, and approval status. For U.S. payroll work, keep the week visible because federal overtime for covered nonexempt employees is based on a fixed 168-hour workweek.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require one specific form, app, or clock system. A complete spreadsheet, printable template, or digital log can work when the records are accurate and retrievable.
Start with one row per work segment when the person changes task, client, or billable status. A simple day with one assignment needs one line. A day split between client work and internal admin needs separate lines, so later reporting does not mix billable and non-billable time. Use USD for U.S. rate and billing fields unless a contract states another currency.
A practical row can read: March 5, 2026, 9:00 AM to 12:30 PM, 30-minute break, Client A, website revisions, billable, $85 hourly rate, manager approved. That format leaves a payroll reviewer, client, or bookkeeper with the facts needed to trace the time. Add employee or contractor name, workweek start date, and approval signature or status at the top of the log.
The most common mistake is treating the log as a calculator for total hours only. A weekly total without daily detail cannot show which day the work happened, which client received the work, or which entries changed after review. Keep each workday separate, then total the workweek after the daily lines are complete.
Covered employees who are not exempt must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate of pay. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes. Saturday, Sunday, holiday, or rest-day work does not create federal overtime premium pay by itself unless weekly overtime is triggered or another law or agreement applies.
A free template is enough for a one-off week, a small client summary, or a quick cleanup of scattered notes. It works best when one person enters time, the work has few categories, and the final record only needs to be saved or sent. Keep payroll records for at least three years and basic time and earnings records, such as daily time cards or sheets, for at least two years.
A managed workflow becomes cleaner once multiple people, projects, approvals, budgets, or exports enter the process. Everhour Reporting can turn logged time into reports with columns, filters, grouping, date ranges, and exports to CSV, Excel/XLSX, or PDF. That gives managers a repeatable way to review billable time, labor costs, project status, and approved hours without rebuilding the same log every week.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A work hours log template should include worker name, workweek dates, each workday, start and stop times, unpaid breaks, total daily hours, total weekly hours, project or client, task notes, billable status, rate fields when needed, and approval status. For covered nonexempt employees under the FLSA, the record must support daily hours worked and total hours worked each workweek.
A spreadsheet is acceptable when it creates complete and accurate records. The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require a specific timekeeping form or system. The spreadsheet must remain organized, consistent, and retrievable for payroll, billing, and record retention.
A useful log separates unpaid break time from time actually worked, because unpaid breaks reduce the daily and weekly hours total. Paid time not worked should stay clearly labeled instead of blended into worked time. That separation helps payroll, billing, and overtime review use the right hours for the right purpose.
The workweek start date anchors the 168-hour workweek used for federal overtime under the FLSA. Covered nonexempt employees must receive overtime pay after 40 hours worked in a workweek, and hours cannot be averaged across two or more workweeks. A visible start date prevents accidental mixing of two payroll weeks.
A work hours log should collect the time and work details needed for payroll, billing, or management review, without extra personal information. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act. FTC guidance says businesses keeping sensitive personal information about employees should collect only what they need, keep it safe, and dispose of it securely.
Everhour Reporting turns logged time into customizable reports with 45+ columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. Teams can review member, project, client, billable time, labor cost, invoice status, and budget data without rebuilding a weekly log by hand.
Everhour Time Tracking lets users start a one-click timer or add manual entries against tasks and projects. Teams can track inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp, then use the logged time for timesheets, reports, budgets, invoices, and payroll review.
Use Everhour Reporting to group, filter, export, and schedule work hour reports from tracked time, so weekly logs become a repeatable review process with less manual cleanup.
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