Distributed work needs shared time records across locations and schedules. Everhour keeps weekly timesheets ready for review and approval.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Distributed teams use time tracking to replace scattered status updates with a consistent record of hours, tasks, schedules, and availability. A useful weekly record shows who worked, which project or task the time belongs to, whether the time is billable or internal, and whether the entry is ready for review. For U.S. teams with covered nonexempt employees, payroll records must include hours worked each workday and total hours worked each workweek.
The practical goal is a shared operating view, not a minute-by-minute activity log. A distributed product team may track sprint tasks in one tool, support coverage in another, and manager approvals at the end of the week. The time record connects those pieces so payroll, billing, capacity planning, and handoffs do not depend on memory or time-zone overlap.
A distributed time record should identify the worker, date, project, task, start and stop time or total hours, comments when needed, and approval status. Teams also need schedule context: regular working hours, expected availability, location, communication expectations, and procedures for schedule changes. Those fields match the real coordination problem distributed teams face, which is knowing when people are working and what work their time supports.
For example, a remote software team may log `4.5 hours` to a Jira task for API testing, `1.5 hours` to code review, and `2 hours` to sprint planning on the same workday. The daily total supports payroll review, while the task split supports project reporting. For covered nonexempt employees, the weekly total also matters because federal overtime is measured over a fixed 168-hour workweek, not averaged across weeks.
The biggest mistake is treating distributed time tracking as employee monitoring instead of business recordkeeping. U.S. privacy obligations are sectoral and state-dependent, and businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act. Time records should collect the information the team needs, protect it, and avoid unnecessary personal data.
Another common error is letting time zones blur the workweek. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate of pay. Saturday, Sunday, holiday, or regular rest-day work does not create federal overtime premium pay by itself unless the weekly overtime rule is triggered or another law or agreement applies.
A simple weekly total is enough for a one-off internal check, a small project estimate, or a quick review of how distributed work is spreading across tasks. It stops being enough when time feeds payroll, client billing, utilization, budget review, or management reporting. At that point, the team needs submitted timesheets, approval status, locked periods, correction history, and records retained for the right period.
Everhour fits that managed workflow by collecting project hours and working hours by person, then letting managers approve, reject, partially approve, and lock submitted time. A distributed team can keep tracking inside its project tools while still giving payroll, billing, and managers a single reviewable record. That structure supports trust because people see the tracking purpose and the approval process.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Distributed teams need the same required fields and review rules, but the entry method can vary. A developer may track inside a project task, while an operations employee may enter a daily timecard. For U.S. covered nonexempt workers, the record still needs accurate daily hours and total weekly hours when FLSA minimum wage or overtime provisions apply.
Remote workers should track hours actually worked for payroll and billing records, and teams should document availability separately when schedules matter. Availability helps with handoffs, support coverage, and meeting expectations across time zones. Worked time remains the payroll record, especially for covered nonexempt employees whose daily and weekly hours must be accurate.
Working from home does not create a different federal timekeeping method. The U.S. Department of Labor allows any complete and accurate method, including a time clock, a timekeeper, or worker-entered times. For each covered nonexempt worker, employer records still need hours worked each workday and total hours worked each workweek.
Clear records include regular working hours, location, communication availability, and procedures for schedule changes. OPM telework guidance also points to written agreements covering telework location, equipment, job tasks, schedule, contact information, safety, and emergency expectations. Private employers can use the same categories as a practical checklist without treating them as a universal legal form.
Distributed teams should not average hours across two or more workweeks for FLSA overtime purposes. A workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods. For covered nonexempt employees, overtime applies after 40 hours in that workweek at not less than one and one-half times the regular rate of pay.
Everhour Timesheets collect weekly project hours and working hours by person, so managers can review submitted time before payroll, billing, or reporting. Managers can approve, reject, partially approve, and lock time entries, which gives distributed teams a clear approval trail without relying on chat messages or end-of-week spreadsheets.
Everhour can add time tracking controls inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Distributed teams can log time against the tasks they already use, then send those entries into one reporting layer for project, budget, and team review.
Use weekly submitted timesheets instead of loose status updates. Everhour gives distributed teams reviewed, locked time records that support payroll and billing review.
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