Bookkeeping work spans clients, deadlines, and billing types. Everhour keeps time organized for review, invoicing, and payroll handoff.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Bookkeepers need time records that separate attendance from client service work. A useful record shows the client, engagement or job, task category, date, hours, and whether the time is chargeable. Posting transactions, reconciling accounts, preparing payroll information, issuing invoices, and compiling financial reports should not sit in one generic time bucket.
Independent bookkeepers and bookkeeping firms also need records that support different billing models. Hourly work needs charge-out rates. Fixed-scope monthly work needs time records that show whether the agreed scope still matches the labor required. Extra cleanup, payroll correction, or year-end support should be visible before it becomes unbilled work.
A practical bookkeeping timesheet starts with the client and engagement, then adds the work category. For example, a Tuesday entry can read: "Maple Dental, monthly close, bank reconciliation, 1.75 hours, chargeable." A separate entry can read: "Internal admin, software setup, 0.50 hours, non-chargeable." That split protects billing and shows the true cost of running the practice.
Time and expenses belong close together when client billing uses both. A bookkeeper who spends three hours cleaning up uncategorized transactions and pays a filing fee should keep the labor and expense tied to the same client job. Work in progress then reflects recorded time not yet billed, which helps the firm prepare invoices without rebuilding the week from memory.
Bookkeeping time tracking fails when fixed-fee work gets treated as if the time no longer matters. Monthly packages still need actual time against budget because reconciliations, payroll runs, invoice cleanup, and reporting can expand quietly. A client that takes 6 hours every month on a 4-hour budget needs a scope review, a process fix, or a separate charge for extra work.
Deadline-heavy periods need extra detail. Tax time, fiscal year-end, and audit support can add hours across several clients at once. Records should separate regular monthly work from special projects, corrections, and rush requests. That separation helps explain higher invoices, shows which engagements create pressure, and gives the practice better evidence for staffing and scheduling decisions.
A free time tool is enough when you need a one-off weekly total, a simple client summary, or a quick basis for an invoice. It works best for solo bookkeepers with a small client list, clear task categories, and no formal approval step before billing or payroll review.
A managed workflow becomes necessary when several people touch the same client files, time needs approval, or tracked hours feed invoices, payroll review, budgets, and reports. Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time before it moves into billing or reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Bookkeepers should track time by client, engagement or job, task category, and chargeable status. Common categories include transaction posting, reconciliations, payroll preparation, invoice or bill work, financial reports, client communication, cleanup work, and internal administration. That structure gives you invoice support, fixed-fee scope visibility, and a clearer view of non-chargeable work.
Yes. Fixed-scope, fixed-price monthly work still needs time tracking because actual hours show whether the fee matches the work. A 4-hour monthly package that repeatedly takes 7 hours signals scope creep, messy records, or underpriced service. Time records also support separate charges for additional work outside the agreed engagement.
The biggest mistake is using one broad client total instead of task-level entries. A total such as "Client A, 8 hours" does not show whether the time went to payroll, reconciliations, cleanup, reporting, or client questions. That weakens invoice explanations and hides which tasks consume the most capacity.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The FLSA allows any complete and accurate timekeeping method for non-exempt workers. Covered non-exempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
Weekend work does not automatically create a federal overtime premium under the FLSA. Covered non-exempt employees receive federal overtime only when hours worked exceed 40 in the workweek, unless another law, policy, or contract adds a different premium. Client billing follows the engagement terms, so weekend rush work should be labeled clearly if the agreement allows a separate charge.
Everhour Timesheets collect weekly project hours and working hours by person, so a bookkeeping manager can review client work before payroll, billing, or reporting. Managers can approve, reject, partially approve, and lock submitted time, which keeps reviewed entries protected from regular member edits.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports. Bookkeeping firms can compare billable and non-billable time, labor costs, revenue, profit margins, and actual hours against estimates by project, then export reports in CSV, Excel/XLSX, or PDF.
Track approved client hours before invoices, payroll review, and reporting. Everhour Timesheets give bookkeeping teams a locked review step that protects billing accuracy and cleaner handoff.
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