Everhour connects bookkeeper time tracking to budgets and billing, while accurate records keep client work defensible.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Bookkeepers need more than a daily attendance log. A practical timesheet separates work by client, engagement or job, and task category, so posting transactions, reconciling accounts, preparing payroll information, issuing invoices, and compiling reports do not collapse into one vague total. That structure gives you a clean record for hourly billing, fixed-fee scope review, and internal capacity planning.
A solo bookkeeper can use the same structure as a small firm. A useful week might show 3.25 hours for bank reconciliation on Client A, 1.50 hours for payroll preparation on Client B, and 2.00 non-chargeable hours for practice administration. The client, task, chargeable status, and notes explain the work without forcing you to reconstruct it at invoice time.
Each time entry should answer five questions: who did the work, which client received it, which engagement or job it belongs to, which task category describes it, and whether the time is chargeable. Rate fields usually use U.S. dollars for U.S. users, and charge-out rates can differ by staff member, work type, or engagement terms.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. Client billing categories do not replace wage-and-hour records.
Bookkeeping firms often sell fixed-scope, fixed-price monthly work, then charge separately for extra cleanup, catch-up, payroll, advisory, or reporting work. Time tracking still matters under a fixed fee because actual time shows whether the engagement matches the price. A monthly close that regularly consumes 18 hours against a 10-hour budget needs a scope review.
Work in progress also depends on recorded time. In an accounting practice, WIP can represent the value of timesheet time that has not yet been billed to the client. Missed entries understate WIP, hide extra work, and make invoice review harder during tax time, fiscal year-end, or audit-heavy periods when bookkeepers often carry extra hours.
A free timesheet is enough when you need a short-term record for one bookkeeper, one client, or a single billing period. It works for capturing hours, sorting chargeable and non-chargeable time, and reviewing a simple invoice draft before sending it through your accounting workflow.
A managed workflow becomes necessary when multiple clients, staff members, budgets, expenses, and approval steps shape the work. Everhour Project Budgeting can track time and money budgets, recurring budget periods, expenses, billing methods, and client-level budgets as bookkeepers log time. That gives owners a living record for budget alerts, scope control, billing review, and handoff to payroll or client invoicing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
The core fields are client, engagement or job, task category, person, date, time worked, chargeable status, rate, and notes. Bookkeeping work also benefits from labels for transactions, reconciliations, payroll information, invoices, reports, cleanup work, and non-chargeable administration. Those fields keep billing review, WIP, and budget-vs-actual analysis tied to the work performed.
Fixed-fee bookkeeping still needs time tracking because price and effort separate over time. Recorded hours show whether monthly scope matches the agreed fee, whether extra work should be billed separately, and whether a client's job is consuming more staff time than expected. The invoice may stay fixed, but the engagement review needs actual time.
Bookkeeper timesheets can support payroll review if they capture complete working-time data. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek. Employers must preserve payroll records for at least three years and basic time and earnings records for at least two years.
The most damaging mistake is recording only total daily hours without client, job, task, or chargeable status. That total may show attendance, but it cannot explain WIP, support a client invoice, compare actual time to budget, or identify extra work outside a fixed monthly scope. Bookkeepers need task-level records because the value sits in the work category.
Everhour Project Budgeting lets bookkeeping teams set time or money budgets, use recurring budget periods, include or exclude expenses from fee budgets, and manage client-level budgets across multiple projects. Budget alerts can notify selected admins at 75%, 90%, 100%, or custom thresholds as tracked time and expenses accumulate.
Everhour Timesheets let bookkeepers submit weekly project hours or working hours for manager review before payroll, billing, or reporting. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members so later changes do not quietly alter reviewed records.
Track bookkeeper time against client budgets, recurring engagements, and billable work. Everhour Project Budgeting turns logged hours and expenses into budget visibility, scope control, and cleaner billing review.
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