Paralegal work moves across matters, filings, and client rules. Everhour keeps matter time organized for billing and review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page helps you turn paralegal work into clear matter time records: client, matter, date, task, time spent, billable status, and notes. The immediate job is practical. You need entries that an attorney can review, a billing team can place on an invoice, and payroll can use without reconstructing a busy week of filings, research, document work, and case coordination.
Paralegal records sit between legal service delivery and wage-and-hour tracking. ABA guidance defines paralegal work as specifically delegated substantive legal work for which a lawyer is responsible. In U.S. payroll, DOL regulations state that paralegals and legal assistants generally do not qualify for the FLSA learned-professional exemption, except when applying advanced specialized degrees from another professional field.
A useful entry identifies the client, matter, worker, date, start and stop time or duration, task category, billable status, rate field, and a short narrative. U.S. billing and payroll rate fields normally use USD. If a client requires electronic billing, add the required UTBMS task, activity, or expense code rather than leaving coding to someone who did not perform the work.
Use matter language that explains the legal work without turning the note into a memo. A strong line reads like this: "Client A, contract dispute, March 5, 2026, reviewed deposition exhibits for trial preparation, 1.4 hours, billable, matter code per client billing guidelines." The entry names the matter, describes the work, and gives the reviewer enough context to approve or correct it.
Paralegal time loses value when substantive legal work and purely clerical or secretarial work share one label. ABA guidance centers paralegal work on substantive legal tasks, and the Supreme Court has noted that purely clerical or secretarial tasks should not be billed at a paralegal rate. Separate labels protect invoices from write-downs and give attorneys a cleaner review queue.
Treat the boundary as a billing decision, then document it consistently. Legal research, drafting legal documents, filing court materials, trial support, case fact investigation, document organization, and scheduling interviews, meetings, or depositions can belong in paralegal time when delegated and supervised. Purely clerical or secretarial work needs a separate classification so the invoice does not overstate paralegal services.
A one-off sheet is enough for a short cleanup project, a single matter review, or a solo paralegal who needs a weekly total with notes. A managed workflow becomes necessary when several paralegals split work across active matters, attorneys approve time before billing, clients require e-billing detail, or payroll review needs daily and weekly hours.
Everhour Time Tracking fits the managed side by recording task and project hours through timers or manual entries, then feeding submitted time into timesheets, reporting, budgets, invoices, and payroll review. Approval controls, locked periods, reminders, and timer rules keep the record current before it reaches billing or payroll for the firm.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Record delegated substantive legal work tied to a client or matter, including case fact investigation, legal research, document organization, drafting legal documents, filing court materials, trial support, and coordination of interviews, meetings, or depositions. Each entry should identify the matter and describe the legal task enough for attorney review, client billing, and profitability reporting.
Use a separate category for purely clerical or secretarial work instead of placing it under research, drafting, or trial support. ABA guidance treats paralegal work as substantive legal work, and the Supreme Court has noted that purely clerical or secretarial tasks should not be billed at a paralegal rate. The separation prevents inflated invoices and makes write-down review easier.
Client-required e-billing often needs more than a narrative and hours. UTBMS uses task codes, activity codes, and expense codes to classify legal services in electronic invoice submissions. Add the required codes at the matter-entry level when the client's billing rules demand them, because late coding by a billing clerk creates misclassification risk.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The FLSA does not require a particular form or system, but the method must be complete and accurate for covered nonexempt workers. Employers must preserve payroll records for at least three years and basic time and earnings records for at least two years.
Under the FLSA federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. DOL regulations state that paralegals and legal assistants generally do not qualify for the FLSA learned-professional exemption, except for paralegals applying advanced specialized degrees from another professional field.
Everhour Time Tracking lets paralegals use timers or manual entries against tasks and projects, so matter work moves into timesheets, reports, budgets, invoices, and payroll review. Admins can set reminders, lock approved periods, approve submitted time, and use timer rules to reduce late cleanup.
Everhour Reporting can group and filter logged time by project, client, member, date range, billable time, comments, labor costs, invoice status, and integration fields. A firm can save a matter review report, share it with the right team, and keep money columns restricted by role.
Use Everhour Time Tracking to log paralegal work as tasks happen, submit timesheets for review, and keep approved matter time ready for billing and payroll review.
14-day free trial · No credit card · Cancel anytime
