Small teams need daily and weekly hour records. Everhour connects timesheets to budgets without forcing a new project workflow.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A small business timesheet app helps you capture who worked, which project or client the time belongs to, and whether the hours are billable. The immediate job is practical: collect a complete week of time without chasing scattered notes, calendar guesses, or end-of-week memory. A useful timesheet separates workdays, totals the workweek, and keeps client-facing time distinct from internal work.
For U.S. employers covered by the FLSA, records for non-exempt workers must include hours worked each workday and total hours worked each workweek. The FLSA requires accurate records, but it does not require one specific timekeeping form or system. A small business can use any complete and accurate method, provided the records support wage, overtime, and payroll review.
A useful timesheet starts with employee name, date, project or client, task, start and stop times or total hours, billable status, notes, and approval status. Rate fields should use U.S. dollars for U.S. billing and payroll workflows. A simple weekly view should show daily entries first, then total hours for the fixed workweek.
The billing side needs more detail than payroll alone. A client invoice or project report needs billable and non-billable time, the work description, the billing rate, and the person or role that performed the work. For example, a row for design review can show 2.5 billable hours for Client A, while internal admin time stays visible but excluded from the client total.
Small teams often rely on trust and informal updates, then discover missing hours when payroll or invoicing is due. Reconstructed timesheets drift because people remember completed tasks better than interruptions, short calls, and context switching. A practical app reduces that gap by letting employees record time as work happens and by making missing days visible before the week closes.
Overtime review also needs the right frame. For covered non-exempt employees, federal overtime applies to hours worked over 40 in a fixed 168-hour workweek, paid at not less than one and one-half times the regular rate. Hours cannot be averaged across two or more workweeks for FLSA overtime. Saturday, Sunday, holiday, or rest-day work does not create a federal overtime premium by itself unless the weekly overtime rule or another law or agreement applies.
A one-off weekly timesheet works for a short job, a solo owner, or a team that only needs a quick total before sending an invoice. That approach is enough when the record has daily entries, weekly totals, billable status, and a clear approval note. Keep the file with payroll and time records so later questions do not rely on memory.
A managed workflow becomes necessary when time feeds budgets, recurring client work, payroll review, or project profitability. Everhour fits that longer-term need by turning tracked project hours into budgets, reports, invoices, and approved timesheets. Small teams can track time in their project tools, review submitted hours, and compare logged work against client or project limits before billing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The law does not require a specific app, clock, or timesheet format. The record must be complete and accurate enough to support wage and overtime review.
One timesheet can support both if it separates payroll fields from billing fields. Payroll review needs daily hours, weekly totals, worker identity, and approval status. Client billing needs project, client, task description, billable status, and rate detail. Combining both in one workflow reduces re-entry, but only if non-billable time remains visible.
Separate billable and non-billable time when client billing, project profitability, or utilization matters. A single total hides internal admin work, revisions, training, and unpaid client support. Small businesses need that split to invoice accurately and to see which projects consume paid work hours versus operational time.
Covered non-exempt employees' FLSA overtime cannot be averaged across two or more workweeks. The federal baseline uses a fixed, regularly recurring 168-hour workweek, and overtime applies after 40 hours in that workweek unless an exemption applies. A semi-monthly or biweekly pay period does not change the weekly overtime calculation.
Screenshots are not required by the FLSA for timekeeping. A defensible timesheet needs accurate records, not invasive monitoring by default. U.S. privacy duties vary by state and sector, and businesses handling employee personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act and keep sensitive information secure.
Everhour Project Budgeting tracks time and money budgets as people log hours, with one-time or recurring budget periods. Teams can set budget alerts at 75%, 90%, 100%, or custom thresholds, then review timesheet activity before client work exceeds the agreed limit.
Everhour Timesheets let team members submit weekly project hours or working hours for manager review. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members so payroll, billing, and reporting use the reviewed record.
Move from weekly hour totals to budget-aware time records. Everhour connects project timesheets with time and money budgets, recurring limits, and alerts that protect small business margins.
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