Media campaigns mix client labor, deadlines, and spend. Everhour keeps agency time organized across projects and teams.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A media agency tracks billable hours to show where client labor goes across campaign planning, creative production, media buying, testing, launch, monitoring, and reporting. Useful records connect each entry to an account, campaign, media plan, workflow stage, and billable status. A line like "Client A, spring awareness campaign, trafficking creative, 1.5 hours" gives finance and account leads a clearer billing trail than a generic "campaign work" entry.
Media work also needs non-billable visibility. Internal planning, pitch work, staff meetings, and rework can consume capacity even when the agency cannot invoice the client. Tracking both billable and non-billable time helps managers see margin pressure, compare planned effort with actual delivery, and explain why a campaign burned more staff time than expected before the invoice goes out.
A strong agency time record mirrors the media plan. Campaign goals, KPIs, target audience, budget, media mix, timeline, measurement tools, and creative specifications become useful reporting dimensions. That structure lets you separate hours for paid social testing from hours for connected TV negotiation, or creative revision time from final trafficking time.
Media buying adds its own checkpoints. RFPs, insertion orders, trafficking, campaign launch, metric monitoring, budget reconciliation, and make-good negotiation each create different labor patterns. Tracking time at those stages helps an agency spot where handoffs slow down, where under-delivery creates extra work, and where client reporting takes more time than the retainer assumed.
Media agencies often have many roles touching one campaign: account managers, planners, buyers, creative leads, analysts, finance staff, clients, and media representatives. Billing gets messy when each person labels time differently. Define the client, campaign, stage, task, billable status, and notes field before the work starts, then require the same structure across the team.
U.S. payroll records need separate attention from client billing. For covered nonexempt workers, employer records must include hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping system, but the method must be complete and accurate. Covered nonexempt employees receive overtime after more than 40 hours in a 168-hour workweek at not less than 1.5 times the regular rate.
A free tracker is enough for a solo planner, a short campaign, or a one-time invoice check. It works when you need a fast weekly total by client or campaign and can manually review the entries before billing. That approach breaks down when multiple people enter time, deadlines overlap, and finance needs approved records instead of screenshots or spreadsheets.
A managed workflow fits media agencies that need consistent project assignments, review steps, and team-level controls. Everhour Team Management supports approval workflows, lock rules, admin corrections, weekly capacity, roles, project assignments, team groups, and team-wide policy defaults, so campaign hours can move from individual entries into a cleaner billing, payroll, and reporting process.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Each entry should identify the client, campaign, project or media plan, workflow stage, billable status, task notes, date, person, and time spent. Strong records also map labor to campaign goals, KPIs, audience, budget, media mix, timeline, measurement, or creative specifications when those dimensions affect billing or performance review.
Yes. Non-billable time shows the cost of pitches, internal reviews, status meetings, rework, training, and over-service. That time does not always appear on a client invoice, but it affects margins, staffing, retainer scope, and campaign profitability. Agencies need both billable and non-billable records to see the full cost of delivery.
No federal rule requires overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. Under the FLSA federal baseline, covered nonexempt employees receive overtime pay only after more than 40 hours worked in a fixed 168-hour workweek, unless another law, policy, or contract adds a different rule.
Billable media buying work commonly includes RFP preparation, insertion order review, trafficking creative, campaign launch, performance monitoring, spend reconciliation, reporting, and make-good negotiation. Agencies should separate those stages because a campaign that looks efficient during planning can absorb extra hours during reconciliation or under-delivery follow-up.
No. The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require a specific timekeeping form or system. Records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek.
Everhour Team Management gives agencies approval workflows, lock rules, admin time correction, weekly capacity, roles, project assignments, team groups, and team-wide policy defaults. Managers can review submitted time before billing or payroll use, then keep approved campaign records from changing after the review step.
Use Everhour Team Management to assign projects, approve timesheets, lock reviewed periods, and keep campaign hours ready for billing, payroll review, and agency reporting.
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