Swedish teams must record defined working-time categories. Everhour keeps task and project hours ready for review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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You need a practical way to capture working time for employees, contractors, or client projects in Sweden. The immediate job is usually simple: record the hours worked, separate billable and non-billable time, review totals by person and project, and keep records clear enough for payroll, invoicing, management reporting, or a workplace audit.
Sweden adds local recordkeeping pressure. The Working Hours Act requires employers to keep records of jourtid, overtime, and mertid, and employees and workplace unions have access rights to those records. A useful tool must therefore show more than a weekly total. It should preserve dates, people, categories, projects, and approval status.
Swedish working-time records sit inside both labor and privacy rules. Ordinary working time under the Working Hours Act may be at most 40 hours per week, with averaging over up to four weeks where work conditions require it. Total working time may not exceed an average of 48 hours per seven-day period over a reference period of up to four months.
Overtime categories need separate attention. General overtime is capped at 48 hours in four weeks or 50 hours in a calendar month and 200 hours in a calendar year. Extra overtime is capped at 150 hours per employee per calendar year and requires special reasons. GDPR also applies to employee time data, so employers need a lawful basis, clear purposes, minimization, protection, and employee information.
A Swedish time record should show the worker, date, start and stop time or daily total, project, task, work category, comments where needed, and approval status. For client work, add billable status, hourly rate, client, and invoice period. For employment review, keep jourtid, overtime, mertid, daily rest, and weekly rest visible enough for managers to spot exceptions.
Use SEK for local payroll and billing reports unless a client contract requires another currency. Swedish-language records are the local default because Swedish is the main language of Sweden, while multinational teams often keep project labels in English. The practical rule is consistency: one naming system for people, projects, time categories, and approval states keeps exports usable.
A one-off tool is enough when you need a weekly hours total, a simple client summary, or a quick check before sending an invoice. It works best for solo work, short engagements, and clean schedules with no approvals. The limit appears once several people, projects, overtime categories, and review steps feed the same payroll or billing cycle.
Everhour Time Tracking fits the managed workflow: people log task and project hours through live timers or manual entries, managers review submitted time, and approved records feed timesheets, reporting, budgeting, invoicing, and payroll review. Admin controls such as reminders, locked periods, approvals, and timer rules help teams keep time records usable after the week closes.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Sweden's Working Hours Act requires employers to keep records of jourtid, overtime, and mertid. Employees and workplace unions have access rights to those records. The EU-wide CJEU ruling in CCOO v Deutsche Bank also requires Member States to ensure an objective, reliable, accessible system for measuring each worker's daily working time.
Time records should support the main Swedish thresholds: ordinary working time of at most 40 hours per week, total working time averaging no more than 48 hours per seven-day period over up to four months, and separate caps for general and extra overtime. Those limits make category-level records more useful than a single total.
Swedish records should separate general overtime, extra overtime, jourtid, and mertid where they apply. General overtime is capped at 48 hours in four weeks or 50 hours in a calendar month and 200 hours in a calendar year. Extra overtime is capped at 150 hours per employee per calendar year and requires special reasons.
GDPR governs employee time data in Sweden. Employers need a lawful basis, specific legitimate purposes, data minimization, protection, and clear information for employees. Basic time entry is different from broad employee monitoring. A time tracking policy should explain which data is collected, why it is needed, and who can access it.
A common mistake is treating all extra time as one generic overtime bucket. Swedish records need enough detail to distinguish jourtid, overtime, and mertid, plus the dates and employees tied to each entry. Blended categories make monthly, four-week, and annual checks harder to verify.
Everhour Time Tracking captures task and project hours through live timers or manual entries, then routes those entries into timesheets, reports, budgets, invoices, and payroll review. Admins can use approvals, locked periods, reminders, and timer rules to keep reviewed time separate from draft entries.
Track approved hours, categories, and project work in one workflow. Everhour turns task-level time into reviewed timesheets, reports, billing, and payroll-ready records.
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