Cleaning crews move between client sites and shifts. Everhour gives service teams time reporting tied to real work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Cleaning businesses need time records that follow each worker through the shift, especially when one person cleans more than one building before clocking out. A useful record shows the employee, date, start time, stop time, client or building, task, break time, travel time between work sites, and billable status. That structure keeps payroll review separate from client billing without forcing the office to rebuild the week from text messages.
Cleaning work often happens outside standard office hours. BLS describes janitor and building-cleaner schedules as full-time or part-time, with evenings, nights, and weekends in the mix. A cleaner may vacuum offices from 6:00 p.m. to 8:00 p.m., restock restrooms at a second building, then lock doors after a final walkthrough. Time tracking should preserve that site-by-site pattern instead of reducing the shift to one unexplained total.
For covered employers, FLSA records for nonexempt workers must include hours worked each workday and total hours worked each workweek. The federal rule does not require a specific timekeeping method, so a cleaning service can use a time clock, a timekeeper, worker-entered time, or software if the records are complete and accurate. Payroll records must be kept for at least three years, while basic time and earnings records must be kept for at least two years.
Client billing needs a different view of the same hours. Billable revenue equals billable hours multiplied by the agreed hourly rate, but not every minute on a timesheet belongs on the invoice. Cleaning floors, disinfecting high-touch surfaces, emptying trash, and securing a building may be billable for one contract. Internal scheduling calls, supply pickup, or correction time may be non-billable unless the client agreement says otherwise.
Multi-site cleaning makes the biggest tracking mistakes easy to miss. DOL guidance for janitorial, landscaping, and security employers states that hours from more than one job site or position must be counted together for overtime, and travel time between work sites generally counts as hours worked. A worker who cleans Building A, drives to Building B, and finishes the night there needs one connected workday record.
Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay. Hours cannot be averaged across workweeks for FLSA overtime purposes. Weekend or holiday work does not create federal premium pay by itself, unless weekly overtime is triggered or another law, contract, or policy adds a premium.
A free one-off total works for a single shift recap or a small invoice draft. It falls short when the same crews rotate through buildings, workers split time between billable cleaning and non-billable admin work, or managers need to compare contract labor cost against client revenue. Cleaning services need site, worker, task, and billable-status records that survive beyond the current pay period.
Everhour fits the managed workflow when tracked time needs to become reports, budgets, invoices, and approvals. Teams can group time by client, project, member, task, and billable status, then export reports for review. That gives owners a cleaner trail from crew activity to job profitability without rebuilding records from weekly totals.
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A cleaning-service time record should separate employee time by client or building, task, billable status, breaks, and travel between work sites. Payroll review needs daily and weekly hours for each nonexempt worker covered by FLSA minimum wage or overtime provisions. Client billing needs the portion of time tied to contract work, such as floor care, restroom cleaning, trash removal, disinfecting, and building closeout.
Travel between work sites generally counts as hours worked for janitorial employees under DOL guidance for janitorial, landscaping, and security employers. A cleaner who reports to one building, travels to another assigned site, and continues working should have that intersite travel captured in the workday record. Ordinary commuting rules are separate from travel between assigned work locations during the shift.
Yes. The FLSA does not require a specific timekeeping format. Covered employers may use any complete and accurate method, including worker-entered time, a time clock, a timekeeper, or time tracking software. The record still needs the required details, including hours worked each workday and total hours worked each workweek for nonexempt workers covered by the FLSA minimum wage or overtime provisions.
A weekend label helps managers review schedules, staffing, and contract coverage, but the FLSA does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. Covered nonexempt employees must receive overtime only when hours worked exceed 40 in a workweek, unless another law, policy, or contract adds a premium.
Cleaning services should mark billable time when the work can be invoiced to a client at the agreed rate. Non-billable time still belongs in operations reports because it affects utilization, scheduling, and profitability. A useful setup lets the office see that a cleaner spent 3 hours on client floor care, 20 minutes on supplies, and 15 minutes on an internal handoff.
Everhour Reporting lets cleaning services build reports with 45+ columns, group time by client, project, member, task, or billable status, and export results in CSV, Excel/XLSX, or PDF. Managers can compare billable and non-billable time, labor costs, revenue, and margins by job before invoices or staffing decisions move forward.
Everhour Timesheets collect weekly project hours and working hours by person so managers can approve, reject, or partially approve time before payroll or billing. Submitted and approved time is protected from regular member edits, which gives cleaning services a clearer review trail when crews report time across multiple sites.
Track cleaning hours by site, worker, and billable status, then use Everhour Reporting to review job profitability, export records, and keep client billing tied to approved time.
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