Everhour Timesheets support event teams with approved weekly hours across clients, venues, logistics, onsite work, and billing review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to structure timesheets around the way event planners actually work: by client, event, service line, venue visit, planning task, and onsite shift. A useful record separates proposal work, vendor coordination, budget planning, travel, setup, live event coverage, and post-event reconciliation instead of hiding everything under one general admin bucket.
Event planners often move between office work and event locations such as hotels and conference centers. Many also work more than 40 hours per week when deadlines tighten or an event is underway. A clear weekly timesheet helps you see which event consumed the hours, which client should see the work, and which team members need payroll or billing review.
A practical event planner timesheet starts with the date, team member, client, event name, task or service category, hours worked, and notes. Common categories include venue research, bid requests, vendor calls, agenda planning, transportation coordination, food and room logistics, onsite monitoring, bill review, and client communication.
The key decision is the level of detail. Track enough detail to connect labor to the event budget, but avoid labels so narrow that the team stops entering time consistently. For example, one entry can read: "Gala 2026, vendor coordination, 2.5 hours, catering quote review and menu revision." That gives finance, the planner, and the client a usable record.
Event planning creates time gaps because important work happens away from a desk. Venue walkthroughs, setup windows, registration coverage, sponsor coordination, and post-event teardown often happen on evenings or weekends. Those hours still need the same event, client, and task context as office planning time.
For U.S. employees, the FLSA requires covered employers to keep accurate records for non-exempt workers covered by minimum wage or overtime provisions, including hours worked each workday and total hours worked each workweek. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate, unless an exemption or different applicable rule changes the analysis.
A one-off timesheet works for a single wedding, conference, gala, or product launch when you only need a clean weekly record. It is enough when the team is small, the event budget is simple, and one person can review hours before payroll or client billing.
A managed workflow becomes necessary when planners coordinate multiple events, vendors, budgets, and team members at the same time. Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time before payroll, billing, or reporting uses it. That approval step gives event teams a durable record instead of a spreadsheet chase after each event.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Useful categories follow the event lifecycle: client intake, venue research, vendor sourcing, budget planning, logistics, agenda development, onsite coordination, travel, bill review, and post-event wrap-up. The best setup also tags each entry to a client and event, so labor rolls up to the right budget and invoice support.
Yes. Onsite work has different review needs because it often happens at venues, during travel, in evening blocks, or over weekends. Separate onsite entries help managers compare planned staffing against actual coverage, check missing hours, and explain why an event used more labor than the original budget expected.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The FLSA does not require one specific timekeeping form, but the method must be complete and accurate for covered nonexempt worker records.
No. The FLSA does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate, unless another law, policy, or agreement applies.
The most damaging mistake is recording hours without the event and service context. A line that says "admin, 6 hours" cannot support a budget review, vendor reconciliation, or client explanation. A stronger entry names the client, event, task category, and note, such as "conference, transportation logistics, shuttle schedule changes."
Everhour Timesheets collect weekly project hours and working hours by person, so event managers can review submitted time before payroll, billing, or reporting. Managers can approve, reject, partially approve, and lock entries, which protects reviewed event records from later edits by regular members.
Everhour can embed time tracking inside supported tools such as Asana, ClickUp, Jira, Monday, Notion, Trello, GitHub, Linear, and Basecamp. Event teams can keep planning tasks in their project tool while time flows into Everhour for budgets, timesheets, and reporting.
Use Everhour Timesheets to collect weekly event hours, review exceptions, approve submitted time, and lock clean records before payroll or billing uses them.
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