Everhour supports approved timesheets for payroll and billing review, while U.S. hour records still need complete, accurate detail.
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Approval tools help you collect weekly time, review entries, request corrections, and close the period before payroll or invoicing. The practical outcome is a defensible timesheet, not a loose total. For U.S. covered employers, FLSA records for non-exempt workers must include hours worked each workday and total hours worked each workweek.
A good approval flow separates entry from review. Workers submit time after the week closes or at a set deadline. Managers check project, client, task, billable status, comments, and unusual daily totals. Accounting or payroll then uses approved time instead of chasing edits from screenshots, chat messages, or reconstructed end-of-month notes.
A usable timesheet approval record starts with the worker, date, project or client, task, hours, billable status, and submission status. U.S. payroll review also needs daily and weekly totals for covered non-exempt employees, because federal overtime is measured over 40 hours in a fixed 168-hour workweek and cannot be averaged across separate workweeks.
The review step should catch three mistakes before time moves forward: missing days, hours on the wrong project, and billable work marked as non-billable. A manager also needs a way to approve part of a submission and send the rest back for correction. That matters when most entries are clean but one project line needs clarification before billing.
The biggest approval mistake is treating submission as approval. Submitted time only says the worker entered it. Approved time says a responsible reviewer accepted it for the next workflow. Payroll, billing, and client reporting need the second status, especially when edits happen after the first review or when a late entry changes a weekly total.
Another mistake is approving weekly totals without the daily record behind them. For employees covered by the FLSA minimum wage or overtime provisions, records need hours worked each workday and total hours worked each workweek. Payroll records must be preserved for at least three years, and basic time and earnings records such as time cards or sheets for at least two years.
A simple weekly approval tool is enough for a small one-off job, a short client project, or a team that only needs one reviewed total before sending an invoice. It works when the reviewer knows the work, the period is short, and there is no need to enforce lock dates, recurring approvals, or project-level reporting.
A managed workflow becomes necessary when approved time feeds payroll, billing, budgets, utilization, or client reporting every week. Everhour Timesheets collect project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time. That creates a stable record before payroll review, invoice generation, or reporting exports.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A practical approval process includes time entry, submission, manager review, correction handling, approval status, and locked records after approval. Each entry should keep enough detail to support the next workflow, such as payroll, billing, or project reporting. For covered non-exempt workers under the FLSA, records need daily hours worked and total hours worked each workweek.
Approval and submission are different workflow steps. Submission means the worker has sent the timesheet for review. Approval means the manager accepted the entries for payroll, billing, or reporting use. Teams that skip the approval status lose a clear checkpoint for corrections, late entries, and disputes about which version became the official record.
Reviewers should check total hours worked in each fixed 168-hour workweek for covered non-exempt employees. Under the FLSA, unless exempt, covered employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate. Hours cannot be averaged across two or more workweeks.
Weekend work does not create federal overtime premium pay by itself. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless the weekly overtime rule is triggered or another law, policy, contract, or agreement applies. Reviewers still need the weekend hours in the daily and weekly record.
Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, or send submitted time back for correction. Submitted and approved time can stay protected from regular edits, which gives payroll and billing reviewers a cleaner record before they use the data.
Everhour can run standalone or inside supported project tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams can track time on tasks where work happens, then use the collected entries for timesheets, reports, budgets, and billing review.
Move weekly approvals into Everhour Timesheets. Managers approve, reject, partially approve, and lock submitted entries, so Everhour Timesheets give teams a clean approval record before invoices or pay runs.
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