Professional services firms run on billable time, rates, and approvals. Everhour turns tracked hours into review-ready timesheets.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Use this page to organize time records for client-based work in legal, accounting, consulting, architecture, engineering, design, research, advertising, and related professional services. The practical output is a clean record of who worked, which client or project the time belongs to, whether the time is billable, and which rate or cost category applies.
A useful professional services time record does more than total a day. It separates client delivery from administration, internal meetings, training, marketing, support, and internal projects. That distinction matters because utilization is commonly calculated as billable hours divided by available hours. Blended entries make invoices harder to review and make staffing decisions less reliable.
Professional services billing starts with rates, billable hours, project progress, and project costs before an invoice goes to the client. A complete entry should usually include the date, person, client, project, task or service description, billable status, time amount, rate basis, and notes clear enough for review. USD is the normal currency for U.S. rate and billing fields.
A consulting entry such as "June 12, Acme onboarding, data migration review, 2.5 hours, billable, senior consultant rate" gives billing and project managers enough context. An entry such as "client work, 2.5 hours" leaves too much cleanup. Fixed-fee and retainer work still benefit from time tracking because recorded hours show budget burn, staffing load, and margin pressure.
The most common professional services mistake is treating only billable time as worth recording. Non-billable work explains capacity. Administration, training, marketing, support, internal projects, and internal meetings show where paid time goes when utilization drops or deadlines slip. Without those categories, a firm sees lower billable output but cannot identify the cause.
Benchmarks show why the distinction matters. The 2023 National MAP Survey of U.S. public accounting firms collected fiscal 2022 results from 1,117 firms and reported 59.6% firmwide utilization with 99% realization. The Journal of Accountancy article noted that this combination may indicate under-recording of billable time or room to raise rates. Cleaner time categories make that discussion concrete.
A free one-off time tracker is enough when you need a weekly total, a simple client invoice backup, or a quick review of billable and non-billable hours for one person. It works best for short engagements, small client lists, and firms that can manually transfer totals into invoices or spreadsheets without losing detail.
A managed workflow fits teams that need submitted timesheets, approval before billing, locked periods, budget checks, and a consistent record by client and project. Everhour Timesheets collect weekly project hours and working hours, then let managers approve, reject, partially approve, and lock submitted time before payroll, billing, or reporting uses it.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Professional services firms should track billable client work, non-billable client support, administration, internal meetings, training, marketing, support, and internal projects. The exact list should match how the firm prices work, reviews utilization, and explains capacity. Each entry should also connect to a client, project, task, person, date, and billable status.
Fixed-fee projects should still use time tracking because the invoice amount does not show whether the work stayed profitable. Recorded hours show effort against the fee, surface scope creep, and support future estimates. Time entries also help managers compare estimated-versus-planned completion time and allocate people across active client work.
U.S. federal wage-and-hour rules leave the tracking format to the employer as long as the records are complete and accurate. For employees covered by the FLSA minimum wage or overtime provisions, the record needs each workday's hours worked and the total hours worked in each workweek. Professional services firms can use paper, spreadsheets, or software if the record meets that standard.
For covered non-exempt employees, federal overtime applies to hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes. State law, contracts, or firm policy can add stricter requirements.
Employee time records contain personal work information, so businesses handling that data need clear collection, retention, and security practices. Section 5 of the FTC Act prohibits unfair or deceptive practices, and FTC guidance says companies keeping sensitive employee information should collect only what they need, protect it, and dispose of it securely.
Everhour Timesheets collect weekly project hours and working hours by person so managers can review time before billing or payroll. Managers can approve, reject, partially approve, and lock submitted time, which gives firms a controlled approval step before client invoices or internal reports use the records.
Everhour embeds time tracking in tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams can log time against existing tasks and projects, then use those entries for budgets, reports, utilization, and billing without rebuilding the work structure elsewhere.
Use approved weekly timesheets as the source for client billing, payroll review, and utilization reporting. Everhour keeps professional services time records review-ready before they affect invoices or margins.
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