Everhour turns project hours into reporting, budgets, and invoices for client-service teams that bill by time.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A professional services time record should show who worked, the client, the project or engagement, the task, the date, the hours, and whether the work is billable. That structure fits legal, accounting, consulting, architecture, engineering, design, research, advertising, and similar client-service work within NAICS 54, where firms sell expertise and organize work around client needs.
The practical goal is a record you can use after the work happens. A consultant's Monday entry such as `Client: Atlas Health, Project: CRM audit, Task: stakeholder interviews, 2.5 hours, billable` gives billing, utilization, and project review enough context. A bare total such as `8 hours` does not explain scope, client value, or margin.
Professional services billing starts with rates, billable hours, and project costs. A clean time entry connects those inputs before invoice review starts. Time-and-materials work needs billable hours by rate. Fixed-fee and retainer work still need tracked time to compare effort against budget, explain scope pressure, and plan staffing for the next period.
A useful workflow separates available hours from billable hours because utilization is commonly calculated as billable hours divided by available hours. Internal administration, meetings, training, marketing, support, and internal projects still belong in the record, but they should stay separate from client-chargeable work. That distinction protects invoice accuracy and gives managers a real view of capacity.
Professional services firms lose useful data when every hour lands in one bucket. A project manager reviewing 40 weekly hours needs to know whether 31 hours were client billable, 5 hours were proposal work, and 4 hours were internal meetings. That split changes utilization, margin review, staffing decisions, and the story behind a project that looks profitable on revenue alone.
Benchmarks show why the distinction matters. The 2023 National MAP Survey of U.S. public accounting firms reported 59.6% firmwide utilization and 99% realization from 1,117 firms' fiscal 2022 results. The article noted that this combination can point to under-recorded billable time or pricing room. Better categorization gives firm leaders a cleaner basis for that judgment.
A one-off weekly total works for a solo professional who needs a quick client summary. It is enough when the client accepts a simple hour list, the work has one rate, and nobody else needs to approve the time. It breaks down when a team splits work across clients, roles, rates, retainers, and internal categories.
A managed workflow turns daily entries into reviewable records. Everhour Reporting can group and filter tracked time by client, project, member, task, billable status, cost, profit, invoice status, and other report columns, then export reports for billing or analysis. That gives professional services teams a durable record instead of a reconstructed timesheet at month end.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Client, project, task, person, date, hours, billable status, rate, and notes create the core record. Rate and billable status drive invoice preparation. Task and notes explain the work if a client questions the line. Project and person fields support utilization, staffing, and margin review.
Yes. Non-billable time such as administration, internal meetings, training, marketing, support, and internal projects shows where capacity goes outside client work. Utilization depends on separating billable hours from available hours, so hiding internal work makes staffing and pricing decisions less reliable.
Daily entries produce cleaner records than end-of-week reconstruction. Client-service work often moves across several matters, engagements, or projects in one day, and small missing entries can distort utilization and invoices. A weekly review still works best after daily task-level capture.
No. Fixed-fee projects do not bill every hour directly, but tracked time still shows whether the fee covers actual effort. Project leaders use those records to compare estimated versus planned time, review margins, spot scope changes, and price the next fixed-fee engagement.
No. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek, but it does not require one specific timekeeping method. Covered non-exempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
Everhour Reporting lets teams build reports with 45+ columns, filters, grouping, date ranges, conditional formatting, exports, scheduled email delivery, and profitability dashboards. A firm can review client hours, billable time, labor costs, profit, invoice status, and project budget metrics from the same tracked-time base.
Everhour embeds time tracking controls inside supported project tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Team members can track time where tasks already live, while managers keep client and project hours connected to reporting and billing.
Track professional services work by client, project, task, and billable status. Everhour Reporting turns approved time into grouped, filtered, exportable reports for billing, utilization, and margin review.
14-day free trial · No credit card · Cancel anytime
