Vietnam timesheets must support overtime, night work, and VND payroll notes. Everhour adds controlled team workflows.
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A Vietnam timesheet should turn daily work into a reviewable weekly record. The practical job is to capture who worked, on which date, under which schedule, and whether the time belongs to normal work, overtime, night work, paid leave, or another pay category. That record supports payroll notes, employee questions, client billing, and management review before payment.
Vietnam's Labour Code requires employers to prepare and update a physical or electronic employee book and report employment-status changes. It does not create an EU-style rule requiring objective daily working-time records for every employee. Timesheet software still matters because normal working hours, overtime consent, night-work premiums, and salary notes all depend on accurate time categories.
The core fields are employee name or ID, department, date, start time, end time, break time, normal hours, overtime hours, night-work hours, leave hours, approval status, and comments. A useful record also separates project or client time from attendance time when the same hours feed billing and payroll. Blending all hours into one total makes later review slower.
Vietnam normal working hours must not exceed 8 hours per day or 48 hours per week. Under weekly scheduling, daily working hours may not exceed 10 hours and weekly hours may not exceed 48 hours, with the state encouraging 40-hour workweeks. Timesheets should make those limits visible before payroll closes, especially for teams with rotating schedules or client-driven deadlines.
Overtime in Vietnam needs employee agreement and must stay within statutory daily, monthly, and annual limits. General overtime is capped at 50% of normal working hours in a day, 40 hours per month, and 200 hours per year, except specified cases. Selected sectors and urgent cases can reach 300 hours per year, with written notice to the provincial labour authority.
Pay categories also need local precision. Minimum overtime rates are 150% on normal days, 200% on weekly days off, and 300% on public holidays or paid leave. Night work runs from 22:00 to 06:00 and carries at least a 30% premium. Salary in employment contracts and actual payment must be in Vietnamese dong except for foreign employees, and each salary payment needs a note showing salary, overtime pay, nightshift pay, and deductions if any.
A spreadsheet is enough for a small one-time review when the team has simple schedules, few pay exceptions, and one approver. It stops being enough once the company needs consistent approvals, locked periods, correction history, capacity limits, project assignments, and a repeatable handoff to payroll or billing. Manual files also make late edits harder to spot.
Everhour fits the managed workflow when time records need control before they become payroll or billing inputs. Team Management covers approval workflow, lock rules, admin time correction, personal tracking limits, weekly capacity, roles, project assignments, team groups, and team-wide policy defaults. That structure keeps the record usable after the week ends.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A payroll-ready Vietnam timesheet should identify the employee, date, schedule, start and end time, break time, normal hours, overtime hours, night-work hours, leave hours, approval status, and notes. The record should also separate salary, overtime pay, nightshift pay, and deductions before payment notes are issued in Vietnamese dong.
Vietnam requires employers to prepare and update a physical or electronic employee book and report employment-status changes. It does not set an EU-style universal requirement for objective daily working-time records for all employees. Employers still need reliable time records because working-hour limits, overtime consent, premiums, and payroll notes depend on accurate entries.
A Vietnam timesheet should flag overtime that exceeds 50% of normal working hours in a day, 40 hours in a month, or 200 hours in a year, unless a specified higher-limit case applies. Under weekly scheduling, total normal plus overtime work may not exceed 12 hours in a day. Overtime also requires employee agreement.
Night work should appear as its own category for time worked from 22:00 to 06:00. Vietnam requires at least a 30% premium for night work, and overtime at night adds at least 20% of the day-work salary for the relevant day type. Mixing night hours into ordinary overtime hides the premium review.
Employee time-tracking data that identifies a worker falls within Vietnam's personal-data framework. The Personal Data Protection Law applies from January 1, 2026, alongside Decree 356/2025/ND-CP. Employers should handle timesheet data as personal data processing, with notice, consent or a lawful exemption, and applicable controller or processor duties.
Everhour Team Management gives admins lock rules, approval workflow, admin time correction, personal tracking limits, weekly capacity, roles, project assignments, team groups, and team-wide policy defaults. Managers can review time before payroll or billing and keep approved periods protected from routine edits.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with filters, grouping, date ranges, and export options. Teams can download saved reports as CSV, Excel/XLSX, or PDF for payroll review, client records, or internal analysis.
Move from one-off files to approved, locked, and reviewable time records. Everhour Team Management gives admins the controls needed for cleaner payroll and billing handoffs.
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