Everhour connects project work to billing reports, while Vietnam estimates need clear VAT, currency, and buyer-detail planning.
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| Description | Qty | Rate | Tax | Amount |
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An estimate for Vietnam should identify the seller, the buyer, the proposed goods or services, and the expected price in VND. Use line items that match the work the customer will approve: description, unit, quantity, unit price, and line amount. Add payment terms, estimate validity, and any assumptions that change the final price.
Keep the estimate easy to convert into a VAT invoice later. Vietnam VAT invoices require specific invoice content, so your estimate should already collect the buyer name, address, and tax identification number where the buyer has one. Clean buyer details prevent rework when the accepted estimate becomes an invoice.
Vietnam invoices use VAT for taxable supplies. VAT rates are 0%, 5%, 10%, or exempt depending on the goods or services, with a temporary 2-percentage-point reduction for certain goods and services from July 1, 2025 through December 31, 2026. An estimate should leave room for the applicable VAT treatment instead of hiding tax inside one total.
A Vietnam VAT invoice must show the pre-tax amount, VAT rate, VAT amount, and total amount payable including VAT. For an estimate, show the same structure when the final sale will be taxable. A line for VND 5,000,000 of services should stay separate from the VAT line so the customer sees the price basis before approval.
From July 1, 2022, businesses, economic organizations, business households, and individuals paying tax under the declaration method generally must use e-invoices, except for limited cases. An estimate is useful only when it carries enough detail to support that later e-invoice workflow without rebuilding the sale from scratch.
Vietnam invoice rules require the invoice name, invoice symbol or form information, invoice number, and issuance date on the actual invoice. Invoice text is required in Vietnamese, with an optional foreign-language translation where needed. Use the estimate to confirm commercial terms early, then issue the formal e-invoice through the required process when the supply is ready to invoice.
A one-off estimate template is enough when you price a single job, need a customer-facing PDF, and can manually enter the final invoice into your e-invoicing process. It works best for simple sales with a short item list, one currency, and clear VAT treatment.
A managed workflow fits recurring services, project work, and teams that need reliable billing backup. Everhour Reporting can group time, costs, projects, clients, and invoice status into configurable reports before the estimate or invoice is prepared. That gives managers a source record for billable work instead of relying on pasted timesheets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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An estimate is a pre-sale document, but it should collect the details needed for the later VAT invoice. Vietnam invoice rules require seller and buyer details, tax identification numbers where applicable, line-item amounts, VAT rate, VAT amount, and total payable. Building those fields into the estimate reduces corrections after approval.
Use Vietnamese for invoice-ready text because Vietnam invoice text is required in Vietnamese. A foreign-language translation may be added where needed. For an estimate sent to an international buyer, bilingual labels can help, but the final Vietnam invoice still needs Vietnamese text.
Vietnam invoices are generally stated in Vietnamese dong. Foreign-currency invoices may be used where permitted under foreign-exchange rules and converted or presented as required by Vietnam invoice regulations. For an estimate, VND is the clean default unless the transaction is legally permitted to use another currency.
Use the VAT treatment that applies to the goods or services being quoted: 0%, 5%, 10%, or exempt. Certain goods and services have a temporary 2-percentage-point reduction from July 1, 2025 through December 31, 2026. Confirm the category before sending the estimate, because the final invoice must show the correct VAT rate and amount.
Missing buyer tax details creates rework when the buyer has a tax identification number. Vietnam invoice content rules require seller and buyer names, addresses, and tax identification numbers where applicable. Collect those details before the estimate is approved so the final e-invoice can be issued with the correct party information.
Everhour Reporting lets teams build reports with 45+ columns, filters, grouping, date ranges, and export formats such as CSV, Excel/XLSX, and PDF. A manager can review billable time, project costs, client work, and invoice status before turning approved work into an estimate or invoice.
Use Everhour Reporting to organize billable work by client, project, task, and date before preparing estimates or invoices, giving teams cleaner billing records and fewer manual checks.
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