Everhour supports project budgets and billing workflows, while Vietnam work-hour rules require careful time, overtime, and payroll records.
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A Vietnam team needs time records that show who worked, which project or task received the time, the date, and the payable category. The record should separate normal hours, overtime, night work, paid leave, and deductions because each salary payment must include a note showing salary, overtime pay, nightshift pay, and deductions if any.
Vietnam's Labour Code requires employers to prepare and update a physical or electronic employee book and report employment-status changes. It does not create an EU-style rule requiring objective daily working-time records for all employees. Even without that universal clock-in mandate, payroll and overtime decisions still need records that match contracts, internal rules, approvals, and salary notes.
Normal working hours in Vietnam must not exceed 8 hours per day or 48 hours per week. If the employer applies working hours on a weekly basis, daily working hours may not exceed 10 hours and weekly hours may not exceed 48 hours, and the state encourages 40-hour workweeks. A useful time record keeps the chosen schedule visible.
Overtime needs employee agreement and must stay within statutory limits. General limits include 50% of normal working hours in a day, 40 hours per month, and 200 hours per year except specified cases. Selected sectors and urgent cases may use up to 300 overtime hours per year, with written notice to the provincial labour authority when that higher limit is organized.
Vietnam's minimum overtime pay rates are 150% on normal days, 200% on weekly days off, and 300% on public holidays or paid leave. Night work runs from 22:00 to 06:00 and requires at least a 30% premium. Night overtime also adds at least 20% of the day-work salary for the relevant day type.
A weak record blends all late work into one total. A stronger record labels the date type, the time span, the approval status, and whether the work fell inside the night-work period. That structure helps payroll apply the right category and gives managers a cleaner basis for reviewing project cost in VND.
A free weekly total works for a freelancer checking one invoice or an owner reviewing a small job after the fact. It is enough when the work is simple, the client accepts summarized hours, and no manager needs approvals, locked periods, recurring budgets, or a clean handoff to payroll.
A managed workflow fits teams that track client work across people, projects, and budgets. Everhour Project Budgeting tracks hour-based and money-based budgets as people log time and expenses, supports recurring budget periods, and sends threshold alerts at 75%, 90%, 100%, or custom levels. That gives managers live budget context before time reaches invoicing or payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Vietnam requires employers to prepare and update a physical or electronic employee book and report employment-status changes. The Labour Code does not set an EU-style objective daily working-time recording rule for all employees. Employers still need dependable records for contracts, internal rules, overtime agreement, payroll notes, and employment-status reporting.
Time reports should show normal hours against the 8-hour daily and 48-hour weekly limits. For weekly scheduling, reports should also flag the 10-hour daily cap and 48-hour weekly cap. Overtime review needs separate monthly and annual totals because general overtime is limited to 40 hours per month and 200 hours per year except specified cases.
A Vietnam time record should identify work performed from 22:00 to 06:00 because that period counts as night work. Payroll needs the night-work category separate from ordinary overtime, since night work requires at least a 30% premium and night overtime adds at least 20% of the day-work salary for the relevant day type.
The salary note is easy to miss. Salary in employment contracts and actual payment must be in Vietnamese dong except for foreign employees, and each salary payment must include a note showing salary, overtime pay, nightshift pay, and deductions if any. Time records should support those categories directly.
Employee time-tracking data that identifies a worker should be treated as personal data processing. Vietnam's Personal Data Protection Law takes effect on January 1, 2026, with Decree 356/2025/ND-CP, so employers need notice, consent or a lawful exemption, and relevant controller or processor obligations for employee time data.
Everhour Project Budgeting lets teams set hour-based or money-based budgets for projects, including one-time or recurring periods. Budget alerts can notify selected admins at 75%, 90%, 100%, or custom thresholds, which helps managers review tracked time and spending before client billing or internal payroll review.
Track approved time against project budgets, set recurring limits, and use Everhour budget alerts to keep Vietnam team work visible before costs reach invoicing or payroll review.
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