Everhour keeps billable work organized while your Vietnam quotes separate commercial estimates from VAT invoice requirements.
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A Vietnam quote should identify the seller, the buyer, the proposed goods or services, the price, the currency, and the approval terms. The practical goal is a document the buyer can accept without asking for missing commercial details. Use VND by default for Vietnam-facing documents unless foreign-currency use is legally permitted for the transaction.
A quote is a pre-sale document, so it does not replace the VAT invoice required after a taxable supply. Vietnam invoice rules use VAT, and invoices generally need seller and buyer details, tax identification numbers where applicable, line-item values, VAT rate, VAT amount, total payable, Vietnamese text, and issuance details.
Start with the seller name, address, contact details, and tax identification number if the seller already uses it on business documents. Add the buyer name, address, contact person, and buyer tax identification number where the buyer has one. Give the quote its own reference number, issue date, validity period, and payment terms so both sides can track the version approved.
Each line should name the goods or services, unit, quantity, unit price, and line amount. For example, a consulting quote can list "Implementation support," unit "day," quantity "5," unit price "VND 4,000,000," and line amount "VND 20,000,000." Add VAT as an estimate only when the final invoice will charge VAT.
Vietnam has mandatory e-invoicing for most businesses, economic organizations, business households, and individuals paying tax under the declaration method from July 1, 2022, except for limited cases. That rule matters after the buyer accepts the quote and the taxable supply reaches the invoice stage. A quote can prepare the data, but it is not the regulated e-invoice.
Vietnam VAT invoices use rates of 0%, 5%, 10%, or exempt depending on the goods or services, with a temporary 2-percentage-point reduction for certain goods and services from July 1, 2025 through December 31, 2026. State the expected VAT treatment carefully, then confirm the final tax line before issuing the invoice.
A free quote tool is enough for one-off pricing, early buyer approval, or a simple service estimate. It gives you a clean document with the commercial fields a buyer needs, especially when the buyer wants a reference number, VND pricing, and a clear validity period before sending a purchase order or written approval.
A managed workflow matters when accepted quotes turn into billable project work. Everhour can separate billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Vietnam quote is a commercial estimate used before approval. A VAT e-invoice is the regulated tax document issued for a taxable supply. Vietnam generally requires e-invoices for businesses, economic organizations, business households, and individuals paying tax under the declaration method from July 1, 2022, except for limited cases.
A quote should collect the buyer's legal name, address, contact person, and tax identification number where the buyer has one. These details make approval easier and reduce rework when the accepted quote becomes a VAT invoice, because Vietnam invoice rules require identifiable buyer details where applicable.
A Vietnam quote should use Vietnamese dong by default for local pricing. Foreign-currency invoicing is used only where permitted under foreign-exchange rules and presented as required by Vietnam invoice regulations. A quote can show a foreign-currency reference for negotiation, but the final invoice treatment needs separate confirmation.
Vietnamese invoice text is required in Vietnamese, with an optional foreign-language translation where needed. A quote is not the final invoice, but adding Vietnamese labels or bilingual descriptions helps the buyer match the approved quote to the later invoice and internal approval records.
The most common error is leaving the VAT treatment, buyer tax identification number, or line-item units vague. Vietnam VAT invoices need goods or services, unit of measure, quantity, unit price, pre-tax amount, VAT rate, VAT amount, and total payable where VAT invoicing applies, so vague quote lines create cleanup later.
Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost after the quoted work becomes active project work.
Everhour Billing & Invoicing can turn tracked billable time and expenses into client invoices. Users can select uninvoiced time and expenses, preview the breakdown, and generate an invoice while excluding non-billable work from the billed amount.
Track accepted Vietnam quote work with billable settings, task rates, and non-billable controls so project records support accurate Everhour billing.
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