Vietnamese VAT invoices need clean supplier and buyer data. Everhour reporting keeps project billing details organized before invoicing.
Fill in your details, add line items, hit Print when ready.
| Description | Qty | Rate | Tax | Amount |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use a Vietnam purchase order to document who is buying, who is supplying, what is being purchased, agreed prices, delivery details, and payment terms. The purchase order gives the supplier a clear reference before work starts or goods ship. It also gives your finance team a record to match against the later invoice, receipt, or approval note.
The purchase order is not the VAT invoice. Vietnam invoice rules require specific invoice content, including seller and buyer details, tax identification numbers where applicable, invoice name, symbol, number, issuance date, line-item quantities and prices, VAT fields, Vietnamese-language text, and VND by default. A careful purchase order collects the same source data early so the invoice stage does not stall.
Start with the purchase order number, issue date, buyer name, buyer address, supplier name, supplier address, contact person, delivery location, requested delivery date, and payment terms. Add the supplier tax identification number and buyer tax identification number where the buyer has one. Those identifiers matter because Vietnam invoice content rules require tax identification numbers for the seller and, where applicable, the buyer.
Line items need enough detail for approval and invoice matching: description, unit of measure, quantity, unit price, line amount, and any expected VAT treatment. Vietnamese VAT invoices use VAT rates of 0%, 5%, 10%, or exempt depending on the goods or services, with a temporary 2-percentage-point reduction for certain goods and services from July 1, 2025 through December 31, 2026. Keep the purchase order specific, then let the invoice apply the final tax treatment.
From July 1, 2022, businesses, economic organizations, business households, and individuals paying tax under the declaration method generally must use e-invoices in Vietnam, except for limited cases. A purchase order does not replace that e-invoice. It prepares the data that the seller needs when issuing the official invoice through the applicable e-invoice process.
The common mistake is treating the purchase order number as the only control point. Vietnamese invoices also need the invoice name, invoice symbol or form information, invoice number, and issuance date. Add fields for the later supplier invoice reference, e-invoice code or signing details if provided, and receiving confirmation. That gives accounts payable a clean trail from order approval to invoice validation.
A free purchase order template is enough for one-off buying, small supplier orders, and purchases where one person approves the request and stores the final PDF. It works well when the supplier, items, prices, delivery date, and VND totals are straightforward. Keep the file with the supplier quote, delivery proof, and final VAT invoice.
A managed workflow fits recurring project purchasing, client-billable costs, and teams that need reporting by project, supplier, approver, or budget. Everhour reporting turns logged time, budgets, costs, and project data into customizable reports with 45+ columns, grouping, filters, date ranges, exports, and scheduled email delivery. That structure helps teams see which purchases and billable work belong on later client or accounting records.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
No. A purchase order records the buyer's request and approval before the supplier issues the invoice. The official VAT invoice must follow Vietnam invoice content rules, including seller and buyer details, tax identification numbers where applicable, invoice name or symbol and number, issuance date, line-item values, VAT amount where applicable, and total payable.
Collect the supplier's tax identification number and the buyer's tax identification number where the buyer has one. Add the legal names and addresses for both parties. Those details support the later invoice because Vietnam invoice rules require seller and buyer details, with buyer tax details used where the buyer has a tax identification number.
Show expected VAT only as a purchasing estimate, then let the supplier's formal invoice state the final VAT treatment. Vietnam VAT invoices show the pre-tax amount, applicable VAT rate, VAT amount, and total payable. VAT rates are 0%, 5%, 10%, or exempt depending on the goods or services, with the listed temporary reduction applying only to eligible supplies during its date range.
Use Vietnamese dong by default. Vietnam invoices are generally stated in VND, while foreign-currency invoices are used only where permitted under foreign-exchange rules and presented or converted as required by invoice regulations. A purchase order that uses a foreign currency should state the currency, exchange basis, and the expected VND handling for invoice review.
Use Vietnamese for invoice-facing text because invoice text is required in Vietnamese. A foreign-language translation can be added where needed. A purchase order used with an overseas stakeholder can include English alongside Vietnamese, but the supplier's formal invoice still needs Vietnamese-language invoice content.
Everhour Reporting lets teams build reports with 45+ columns, grouping, filters, date ranges, exports, and scheduled email delivery. A project team can review billable time, costs, client, project, member, invoice status, and budget data before deciding which approved purchases or work records belong in billing or accounting follow-up.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices, with configurable line-item grouping by project, task, person, date, or other breakdowns. It also marks invoiced time as invoiced so the same time does not appear again in a future invoice.
Track project costs, billable work, and invoice status in Everhour reports so purchase records connect to budgets, exports, and billing decisions without rebuilding data by hand.
14-day free trial · No credit card · Cancel anytime
