Vietnam VAT invoices need specific seller, buyer, numbering, language, and currency fields. Everhour turns tracked billable work into invoices.
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Use this page when you need a Vietnam invoice format for services, project work, goods, or reimbursable costs. The goal is a document that identifies the seller and buyer, describes the supply, shows the right VAT treatment, and gives the customer enough payment detail to approve the bill without follow-up.
Vietnam invoices use VAT for taxable supplies. VAT rates are 0%, 5%, 10%, or exempt depending on the goods or services, with a temporary 2-percentage-point reduction for certain goods and services from July 1, 2025 through December 31, 2026. Select the rate that applies to the actual supply, not a default copied from a previous invoice.
A compliant Vietnamese invoice must show the invoice name, invoice symbol or form information, and invoice number. These fields let the document be identified and tracked sequentially, which matters when finance teams reconcile invoices against purchase orders, contracts, and e-invoice records.
Vietnam invoice content rules also require the seller's tax identification number and, where applicable, the buyer's tax identification number, along with their names and addresses. If the buyer has a tax identification number and you leave it out, the invoice can fail the customer's internal approval process even when the amount and service description are correct.
Each line should identify the goods or services supplied and show the unit of measure, quantity, unit price, and line amount before tax where VAT invoicing applies. For project services, a line such as "Website development, milestone 2, 1 package, VND 25,000,000" gives the reviewer a clear link to the contract or statement of work.
For VAT invoices, show the amount excluding VAT, the applicable VAT rate, VAT amount, and the total amount payable including VAT. Vietnam invoices are generally stated in Vietnamese dong, while foreign-currency invoices may be used where permitted under foreign-exchange rules and converted or presented as required by Vietnam invoice regulations.
A free template works for a one-off invoice, a small client list, or a draft that another system will later convert into an official e-invoice. It is enough when you already know the buyer details, VAT treatment, line descriptions, payment terms, and currency presentation before you start.
A managed workflow becomes more useful when billable time, expenses, tax settings, discounts, and client terms change across projects. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates while excluding non-billable tasks, supports client settings and invoice customization, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status sync back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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From July 1, 2022, businesses, economic organizations, business households, and individuals paying tax under the declaration method generally must use e-invoices, except for limited cases. A template helps you prepare the invoice content, but the official invoice process still needs to follow Vietnam's e-invoice requirements where they apply.
Vietnam invoice content rules require the seller's tax identification number and, where applicable, the buyer's tax identification number. The invoice should also show the seller and buyer names and addresses, since those details connect the document to the actual taxable supply and the party responsible for payment.
Invoice text is required in Vietnamese. A foreign-language translation may be added on the invoice where needed, but the Vietnamese text remains the required language. For an international buyer, use Vietnamese invoice labels first, then add English translations beside them if that helps the customer process the document.
Invoices are generally stated in Vietnamese dong. Foreign-currency invoices may be used where permitted under foreign-exchange rules and converted or presented as required by Vietnam invoice regulations. Do not switch to USD or another currency just because the customer pays from outside Vietnam.
A common delay comes from missing VAT breakdown fields. For VAT invoices, show the amount excluding VAT, the applicable VAT rate, VAT amount, and the total amount payable including VAT. A single all-in total makes the invoice harder for the buyer to check and harder to match against tax records.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice from tracked billable work. It calculates invoice amounts from rates and billable expenses while excluding non-billable work, so the invoice starts from approved project activity instead of a manual rebuild.
Everhour can export invoices to QuickBooks Online, Xero, or FreshBooks, where they are copied as drafts and managed in the accounting tool. Everhour also displays exported invoice status, invoice number, issue date, and amount so project billing records stay connected.
Use Everhour to convert billable time and expenses into client invoices, apply client defaults, and export drafts to accounting tools with invoice status kept visible in Everhour.
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