Everhour connects billable time to invoicing, while a complete template keeps each client bill clear and ready to send.
Fill in your details, add line items, hit Print when ready.
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Use an all-in-one invoice template when you need one document that covers the full billing record: seller details, buyer details, invoice number, dates, line items, tax treatment, payment terms, and remit-to information. The goal is a finished invoice that the client can approve, pay, and file without asking for missing commercial details.
For ordinary United States businesses, no single federal private-sector invoice form controls every invoice. The IRS treats invoices as supporting documents that help show business income and expenses. Contracts, client requirements, state and local sales-tax rules, and industry expectations drive the fields you include, so the template should leave room for both standard billing details and client-specific instructions.
A complete invoice needs the seller name and address, buyer name and address, a sequential invoice number, issue date, due date, description of goods or services, quantity, rate, line totals, subtotal, tax line where applicable, total due, payment terms, and remit-to details. Service invoices also need enough work description to match the contract, statement of work, or approved time record.
Keep the invoice distinct from nearby documents. An estimate or quote gives a pre-work price offer. A receipt proves payment received. An invoice requests payment for goods delivered or services performed. That distinction matters because the invoice creates an accounts receivable record, while the receipt closes the payment loop after the client pays.
An all-in-one template earns its name when it handles more than one simple line item. It should support products and services, taxable and non-taxable lines, discounts, deposits, expenses, project names, purchase order references, and different payment terms. For a consulting invoice, one line might show "Discovery workshop, 6 hours at $150," while another line lists a reimbursable travel cost.
Sales tax needs a real decision, not a flat national add-on. The United States has no national VAT or GST invoice regime, and there is no single national sales-tax rate. State and local rules control nexus, product or service taxability, and the place of sale. Some sellers need a state seller permit or sales-tax account where required, not a United States VAT or GST registration number.
A one-off template is enough when you are sending a simple invoice, the client already approved the work, and you can enter the totals from reliable records. It also works for a new freelancer sending a first invoice or a small business billing occasional project work. Save the PDF, keep the source record, and file the supporting documents with the client agreement.
A managed workflow becomes the better fit when invoices depend on tracked billable time, non-billable exclusions, custom task rates, or repeated client billing rules. Everhour can separate billable and non-billable time through project billing status, task-level controls, custom task rates, and member-rate exceptions, then show billable time, non-billable time, billable amount, and cost in admin reports.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A complete invoice template includes seller and buyer details, invoice number, invoice date, due date, line-item descriptions, quantities, rates, subtotal, tax line where applicable, total due, payment terms, and remit-to details. Add purchase order numbers, project names, and client contact details when the contract or buyer process requires them.
Separate tax fields are useful because United States sales and use tax depends on state and local rules, not a national VAT or GST system. The template should let you show taxable lines, non-taxable lines, the applicable tax amount, and the basis for leaving tax off when the sale is not taxable.
One template can handle services, products, and expenses if the line-item table supports descriptions, quantities, rates, and extended prices. Use clear labels so the buyer can tell billable labor from goods sold, reimbursable expenses, discounts, deposits, and non-taxable charges.
Federal contract invoices need extra care because FAR rules define proper invoice details for federal procurement. A proper federal contract invoice includes contractor information, invoice date and number, contract or order references, descriptions, quantities, unit and extended prices, terms, payee details, contact details, and TIN or EFT banking data when agency procedures require them.
Mixing invoice, estimate, quote, and receipt details creates cleanup because each document supports a different accounting event. Use an invoice to request payment, an estimate or quote before the work, and a receipt after payment arrives. Keep the invoice number and payment record connected, but do not treat them as the same document.
Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so invoice totals come from categorized work instead of manual sorting.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice from billable work. Invoice line items can be grouped by project, task, person, date, or other available breakdowns, depending on the structure the client expects.
Track approved billable and non-billable time before invoice day. Everhour keeps rates, exclusions, and admin reporting connected, so client billing starts from clean work records.
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