Vietnam invoices usually require VAT and e-invoice details. Everhour turns approved billable work into cleaner client invoices.
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A Vietnam invoice should give the buyer enough information to approve payment and give the seller enough structure to keep tax records clean. The document normally identifies the seller and buyer, shows the seller's tax identification number, includes the buyer's tax identification number where applicable, and lists the invoice name, symbol or form information, number, and issuance date.
The finished invoice also needs clear line items. For goods or services subject to VAT invoicing, include the description, unit of measure, quantity, unit price, pre-tax amount, VAT rate, VAT amount, and total payable. Use Vietnamese text as the required language. Add a foreign-language translation only where it helps the buyer read the invoice.
Vietnam invoices use value-added tax, or VAT, for taxable supplies. The listed VAT rates are 0%, 5%, 10%, or exempt depending on the goods or services. Certain goods and services also have a temporary 2-percentage-point reduction from July 1, 2025 through December 31, 2026, so the tax line should match the supply type and the invoice date.
A clean VAT line separates the pre-tax amount, the rate, the VAT amount, and the total payable. For example, a consulting line priced at VND 12,000,000 before tax should not be buried inside one total. Show the tax calculation in the invoice fields so the buyer can see the charge, confirm the tax treatment, and route the document for payment without asking for a revised copy.
From July 1, 2022, businesses, economic organizations, business households, and individuals paying tax under the declaration method generally must use e-invoices, except for limited cases. That rule changes the sending workflow. The invoice is not just a PDF layout. It must carry the required electronic invoice information, and some e-invoices may also show the time of digital signing or a tax authority code depending on invoice type.
A common sending mistake is treating the file sent to the client as separate from the official invoice record. Keep the invoice name, symbol, number, issuance date, seller and buyer details, and tax amounts aligned across the e-invoice record and the client-facing copy. That consistency helps the buyer match the invoice to purchase orders, tax records, and internal approval steps.
A one-off invoice works when you have a small job, a known buyer, a single tax treatment, and a finished amount. It is enough when you can enter the seller details, buyer tax identification number where applicable, Vietnamese-language fields, VND totals, VAT line, and payment terms once without needing an ongoing record.
A managed workflow becomes useful when billable time, expenses, rates, and invoice status need to stay connected. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable work, applies client settings, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status syncing back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Vietnam invoice normally needs seller and buyer names, addresses, tax identification numbers where applicable, invoice name, symbol or form information, invoice number, issuance date, line-item description, unit, quantity, unit price, and amount. VAT invoices also show pre-tax amount, VAT rate, VAT amount, and total payable including VAT.
Yes. From July 1, 2022, businesses, economic organizations, business households, and individuals paying tax under the declaration method generally must use e-invoices, except for limited cases. The e-invoice record should match the document sent to the buyer, including invoice number, issuance date, party details, and tax amounts.
Vietnam invoices are generally stated in Vietnamese dong. Foreign-currency invoices may be used where permitted under foreign-exchange rules and converted or presented as required by Vietnam invoice regulations. Use VND by default unless the transaction qualifies for foreign-currency invoicing under the applicable rules.
Invoice text is required in Vietnamese. A foreign-language translation may be added where needed, but the Vietnamese text remains the required invoice language. For cross-border clients, include both versions only when the translation helps review, payment approval, or contract matching.
The most common mistake is showing one total without a clear VAT breakdown. A VAT invoice should separate the pre-tax amount, applicable VAT rate, VAT amount, and total payable. The rate must also match the goods or services and the date, including the temporary 2-percentage-point reduction where it applies.
Everhour Billing & Invoicing converts tracked billable time and expenses into client invoices, using project or member rates while excluding non-billable work. Client defaults can hold contact details, taxes, discounts, and payment terms, then invoices can export to QuickBooks Online, Xero, or FreshBooks with status synced back.
Everhour keeps exported invoice status, invoice number, issue date, and amount visible after invoices move to QuickBooks Online, Xero, or FreshBooks. That keeps billing reports connected to the accounting handoff, so teams can see what has been invoiced without rebuilding the invoice trail manually.
Create one invoice when the job is simple. Use Everhour when tracked time, rates, expenses, client defaults, and accounting exports need to become a repeatable invoicing workflow.
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