Everhour tracks production hours by task and project, giving video teams cleaner records for billing, budgets, and payroll review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A video production time record should show the job, client, production phase, person, date, and task. Useful categories include shooting, organizing footage, editing sequences, sound, music, visual effects, postproduction review, and final delivery. A producer reviewing the week should be able to see where time went without reading a long comment thread or chasing updates from crew members.
Freelancers and small studios need the same structure for different reasons. Time by client and job supports bids, contracts, invoices, and financial records. A solo videographer can track a commercial shoot under one client job, then split time across preproduction calls, on-location filming, editing, color review, and export. That detail turns a vague week of work into a defensible record.
Video work usually needs time grouped by client job, project, scene or shot, production phase, and task. A practical setup uses the job as the main project, then breaks work into phases such as shoot day, footage ingest, rough cut, revision round, sound pass, visual effects, and final delivery. Crew or editor notes can identify the scene, shot, or asset when that detail matters for budget review.
A sample entry can stay concise: client job, product launch video; phase, postproduction; task, edit interview sequence; person, editor; time, 3.5 hours; note, first revision round. That entry helps with billing and production control because it ties the work to a real deliverable. It also gives producers a clean way to compare planned edit time against actual postproduction time.
Production teams work across studios, offices, editing rooms, and on-location shoots, so the tracking method must fit both desk-based and field work. Editors can log task time during focused postproduction blocks. Camera operators and videographers need a simple way to record shoot time, travel-connected production work, and wrap-related tasks without waiting until the end of a long day.
Long, irregular schedules make weekly review important. A shoot that runs into an evening, weekend, or holiday does not create federal overtime premium pay by itself under the FLSA. For covered nonexempt employees, federal overtime applies after over 40 hours worked in a fixed 168-hour workweek at not less than 1.5 times the regular rate, unless another law or agreement adds more.
A one-off weekly hours total works for a small freelance job when you only need a quick invoice note or a production recap. It stops working when multiple editors, camera crew, sound, design, lighting, and postproduction contributors touch the same job. Producers and directors need phase-level records to keep productions on schedule and within budget across the full job.
Everhour fits the managed workflow when tracked time needs to feed timesheets, reports, budgets, invoices, and payroll review. Teams can use timers or manual entries, approve submitted time, lock completed periods, send reminders, and apply timer rules. That creates a clearer handoff from shoot and postproduction work to billing, payroll review, and production reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track the client or job, project, production phase, task, person, date, and notes that identify the scene, shot, asset, or revision round when relevant. Total hours alone do not show whether time went to shooting, organizing footage, editing, sound, visual effects, review, or delivery.
Freelance videographers should organize time by client job and production phase, then keep task-level notes for work that affects scope or billing. A clean record separates preproduction calls, filming, footage management, editing, revisions, and delivery so the invoice matches the actual work performed.
The FLSA does not require covered employers to use a particular timekeeping form or system. For employees covered by the FLSA minimum wage or overtime provisions, records must accurately include hours worked each workday and total hours worked each workweek.
Covered nonexempt employees cannot have hours averaged across two or more workweeks for FLSA overtime. A workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods, and overtime under the federal baseline applies after over 40 hours worked in that workweek.
The most damaging mistake is tracking only person-level totals without the job, phase, and task. A producer can see that an editor worked 32 hours, but cannot tell whether the overrun came from rough cut assembly, revision rounds, sound, visual effects, or delivery changes.
Everhour Time Tracking lets production teams capture task and project hours through timers or manual entries, then route that time into timesheets, reports, budgets, invoices, and payroll review. Admin controls support approvals, locked periods, reminders, and automatic timer stop rules.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports with columns, grouping, filters, date ranges, and exports. A production team can group time by project, client, member, billable time, labor cost, or other available fields for budget and billing review.
Track shoot, edit, review, and delivery time in one workflow. Everhour connects task-level production hours to approvals, reporting, budgets, invoices, and payroll review.
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