Everhour organizes tracked hours by task, project, and team, while a good work log keeps billing and payroll review usable.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Start with the outcome: a usable record of work that names the person, date, project, task, client, and time spent. A freelancer uses it to invoice without guessing. A manager uses it to check project budgets and utilization. An employer uses it to support payroll review. The entry matters because the same hour can be billable, non-billable, internal, client-facing, approved, or still disputed.
For U.S. wage-and-hour records, the method can be a spreadsheet, app, paper sheet, or integrated timer if the record is complete and accurate. The FLSA requires covered employers to keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek for employees covered by the minimum wage or overtime provisions.
Keep the structure consistent. A row with "March 5, 2026, Jordan, Acme redesign, QA fixes, 9:00 a.m. to 11:30 a.m., billable, $85 per hour, Week of March 2" tells a reviewer more than "QA, 2.5." Use U.S. dollars for U.S. billing, payroll, and rate fields, and separate billable from non-billable time before totals reach an invoice or budget report.
For payroll-sensitive logs, assign each entry to the correct fixed workweek before calculating weekly totals. Under the FLSA, a workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods, or 168 hours. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate.
Use a running timer when work shifts between tasks, clients, or tickets during the day. Timers capture the entry while the context is fresh and reduce the cleanup that comes from reconstructing Friday afternoon on Monday morning. Manual entries still have a place for meetings, offline work, travel, or missed timers, but the note should explain the task well enough for review.
A team also needs a policy for what deserves its own line. Client work, internal meetings, admin time, paid time not worked, and non-billable research answer different questions later. Overly broad buckets hide budget overruns. Overly narrow buckets create cleanup work. The practical standard is a log detailed enough to support billing, payroll review, project budgeting, and utilization without collecting unnecessary personal information.
A one-off log is enough when you need a clean weekly total, a simple contractor attachment, or a quick breakdown by client. It also works for a short project with one person and limited review. Export or save the finished record, because federal rules require employers to preserve payroll records for at least three years and basic time and earnings records, such as daily start/stop time cards or sheets, for at least two years.
A managed workflow becomes necessary when several people track across projects, managers approve time before payroll or billing, or completed periods need to stay closed. Everhour Team Management supports that controlled workflow with approval flow, lock rules, admin time correction, personal tracking limits, weekly capacity, roles, project assignments, team groups, and team-wide policy defaults.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Keep the total for every work session, and keep start and stop times when the record supports payroll review, scheduling disputes, or audit follow-up. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. A duration-only log can support billing, but payroll review needs the workday and workweek context.
Manual corrections are acceptable when the final record stays complete and accurate. Each correction should show the changed entry, the reason, the person who made the change, and the date of the change. Silent overwrites create problems because a reviewer cannot tell whether the original entry was wrong, late, rounded, or moved to a different project.
No. Under the FLSA, a workweek is a fixed, regularly recurring 168-hour period, and hours may not be averaged across two or more workweeks for FLSA overtime purposes. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a workweek at at least 1.5 times the regular rate.
A Saturday entry does not trigger federal premium pay by itself. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless the weekly overtime rule is triggered. State law, local law, a contract, or an employer policy can create a different requirement.
Leave out personal details that do not support timekeeping, billing, payroll review, or project reporting. U.S. privacy duties are sectoral and state-dependent, but Section 5 of the FTC Act requires businesses to avoid unfair or deceptive practices. FTC guidance says companies keeping sensitive employee information should collect only what they need, secure it, and dispose of it safely. California's CCPA can cover employee time-tracking data for covered businesses.
Everhour Team Management lets admins require submitted time to move through approval before payroll or billing review. Lock rules protect approved periods from later edits, while admin time correction gives a manager a controlled way to fix entries without reopening the whole week.
Everhour embeds timers inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, Linear, and Basecamp. Team members can start time from the task they are doing, so the project and task context stay attached to the entry.
Move beyond one-off logs with Everhour Team Management: set approvals, lock completed periods, adjust entries as an admin, and align weekly capacity with project assignments for cleaner payroll and billing review.
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