Design work shifts between concepts, revisions, and admin. Everhour gives teams structured tracking around projects and approvals.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn a week of design work into clear records you can bill, review, or hand to payroll and accounting. A practical design entry identifies the client, project, task, deliverable, and enough context to explain the work: logo concepts, mobile prototype, homepage layout, revision round, export prep, or client review.
The same structure works for freelancers and studios. In 2024, self-employed workers accounted for 18% of U.S. graphic designer jobs and 10% of U.S. web and digital interface designer jobs, so client-by-client records matter for many solo designers. O*NET reports that 55% of graphic designers described a typical workweek as more than 40 hours, making capacity visible for deadline-heavy teams.
Start with five fields: client, project, task, deliverable, and billable status. Add a short note only when it explains the entry to a future reviewer. A useful line reads: "Acme Co., brand refresh, logo exploration, primary mark concepts, billable, 2.5 hours, reviewed three directions for client presentation." The entry connects the time to the asset rather than a vague design category.
For UX/UI and web interface work, task names should reflect layout, functionality, navigation, prototypes, mockups, testing, usability, and browser or device compatibility checks. Keep internal time visible too: archive cleanup, administrative tasks, software research, design research, and estimating. Labeling internal work separately protects client invoices from padded lines and gives owners a clearer view of non-billable load.
A design record should separate concept work from production, client meetings, revisions, final file prep, and handoff. Revision notes need a round number or request source when the agreement limits revisions. "Homepage mockup revision round 2, client comments from March 5" is easier to defend than "design edits." This level of detail also helps compare estimate-to-actual time after a deadline-heavy project closes.
Licensing, reuse rights, and contract terms affect billing language even when the tracked activity looks routine. The Graphic Artists Guild's professional handbook covers pricing guidelines, contracts, licensing, reuse rights, and model forms for visual creatives, so keep time notes aligned with the scope you agreed to deliver. Time records give accounting or invoicing a factual trail for the work performed, while contract terms govern pricing, licensing, and reuse rights.
A one-off record is enough for a solo designer closing a single invoice, reconciling a project after delivery, or estimating whether a similar logo package should be priced higher next time. It works best when the project has one client, few deliverables, limited revisions, and no team approval step.
A managed workflow earns its keep once several designers share client work, deadlines overlap, or managers need approved time before billing or payroll review. Everhour Team Management supports roles, project assignments, team groups, weekly capacity, personal tracking limits, approvals, lock rules, and admin time correction, so a studio can turn daily design entries into a durable record instead of chasing screenshots and spreadsheet edits.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track client-facing work, production work, revision rounds, meetings, final file preparation, and internal work as separate categories. Client-facing entries support invoices and scope discussions. Internal entries show time spent on admin, archives, software research, and design research. A clear split helps you see whether the project consumed time through creative work, communication, revisions, or non-billable overhead.
Yes, because research time affects capacity even when it does not appear on a client invoice. Track design research, software exploration, reference gathering, estimating, and administrative planning under internal or non-billable categories. Solo designers can use those totals to price future projects. Studio managers can use them to see workload that client billing alone hides.
Yes. Notes should explain the business reason for the time entry without becoming a private design diary. Record the revision round, request source, deliverable, and short action taken. A narrow note such as "round 3, client requested color and spacing changes to landing page mockup" gives billing context and avoids unnecessary personal commentary or sensitive client details.
Daily and weekly totals matter for employment records, while project totals matter for billing and management. Under the FLSA, covered employers must keep accurate records for nonexempt workers, and records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours each workweek. Keep project labels alongside those totals when you need client or job-cost detail.
No. The FLSA does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. Covered nonexempt employees must receive overtime pay at not less than one and one-half times the regular rate for hours worked over 40 in a fixed 168-hour workweek, unless a state rule, policy, or contract gives more.
Everhour Team Management lets studio leads assign roles, control project access, group team members, review weekly capacity, approve submitted time, lock accepted entries, and correct records as admins. That workflow keeps design time review tied to the people, projects, and approvals that matter before billing or payroll review.
Everhour can add time tracking inside supported project tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Designers can log time against the task they already use for a mockup, layout update, prototype, or revision instead of copying work into a separate tracker later.
Use Everhour Team Management to set project assignments, approve weekly design time, lock accepted entries, and correct records before billing or payroll review, giving studios cleaner capacity and approval control.
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