Everhour connects production time to budgets and billing, while video teams track work across shoots, edits, reviews, and delivery.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to organize time for a video job by client, project, production phase, and task. A useful record separates shooting, organizing footage, editing sequences, sound, music, visual effects, postproduction review, and delivery instead of collapsing the whole job into one total. That structure gives a producer, freelancer, or studio owner a cleaner view of where the work went.
A practical entry can read: client `Northline Foods`, project `spring product launch`, phase `postproduction`, task `edit sequence 02`, date `March 5, 2026`, time `3.5 hours`, rate `$85`, note `client revision round 1`. For crew work, the entry can attach hours to the shoot day, location, scene, or department so production and postproduction totals stay traceable.
Video work spans desk-based and field work, so the time tracking setup needs to cover both. Editors often work in studios, offices, or editing rooms, while camera operators and videographers often shoot raw footage on location. A single job can include a one-day shoot, several editing blocks, review sessions, and final export work across multiple dates.
Production teams also need enough detail to compare planned work with actual crew and postproduction time. Producers and directors are responsible for keeping productions on schedule and within budget, so phase-level time records support better decisions than a single weekly total. Scene, shot, phase, client job, and department labels make overruns visible before they disappear into the final invoice.
A flat time entry such as `video work, 12 hours` creates problems for billing, estimating, and project review. It does not show whether the time came from camera setup, shoot coverage, ingest, editing, sound, visual effects, or client revisions. That missing detail makes the next bid weaker because the team cannot see which phase exceeded the original plan.
Freelance and solo production workflows need the same discipline. In 2024, self-employed workers accounted for 29% of U.S. camera operator jobs and 29% of film and video editor jobs, so many time records feed bids, contracts, invoices, and financial records directly. Clear client and job labels help prove scope, especially when a project expands after the first review round.
A one-off weekly total is enough for a quick internal check or a simple freelance invoice with a small number of entries. It stops being enough when a production has several crew members, changing locations, multiple review rounds, or a fixed client budget. Long and irregular production schedules, including evenings, weekends, and holidays, need consistent daily records.
Everhour Project Budgeting fits that managed workflow by tracking time and money budgets as people log production work. A team can use hour-based or money-based budgets, recurring budget periods, threshold email alerts, budget protection, expense controls, and different billing methods for fixed-fee or time-and-materials work. That turns tracked shoot and postproduction time into budget visibility instead of after-the-fact cleanup.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful production time entry should include the client or job, project, date, person, production phase, task, and hours worked. Stronger records also include scene, shot, department, location, billable status, rate, and a short note. For U.S. covered nonexempt production employees, employer records must include hours worked each workday and total hours worked each workweek.
Client job and production phase should be the baseline because they support billing, budgeting, and schedule review. Scene or shot tracking adds value when the project has complex production or postproduction work, such as multiple camera days, visual effects, sound work, or repeated review cycles. A small freelance edit can stay simpler, with client, project, phase, and task.
Weekend, holiday, or regular rest-day work does not create federal overtime premium pay by itself under the FLSA. For covered nonexempt employees, federal overtime applies to hours worked over 40 in a fixed 168-hour workweek, paid at not less than one and one-half times the regular rate. State law, union rules, contracts, or employer policy can require more.
One complete and accurate method can cover both groups if it captures the right fields for each workflow. Field crew entries need job, location, date, department, and hours. Editor entries need project, phase, task, review round, and hours. The FLSA does not require a specific timekeeping form or system for covered employers, but records must be accurate for non-exempt workers.
Covered employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. Freelancers and production businesses also keep time records for bids, contracts, invoices, and financial records. Longer retention can come from contracts, tax needs, client terms, or company policy.
Everhour Project Budgeting tracks hour-based and money-based budgets as production time is logged. Teams can set one-time or recurring budgets, use threshold email alerts at defined limits, include or exclude expenses from fee budgets, and choose billing methods such as fixed-fee or time-and-materials rates.
Everhour can run standalone or inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Production teams can keep task work in their preferred project tool while tracked time flows into one reporting layer for budgets, utilization, and billing.
Track shoot days, edits, reviews, and delivery against live production budgets. Everhour connects logged time to budget alerts, billing methods, and project spending limits for tighter production control.
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