Everhour turns tracked project time into review-ready timesheets, while billable hours totals show what should reach the client.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A billable hours total answers a practical question: which recorded work should be charged to a client for a defined period. You need the date range, client or project, person, task, rate, and billable status for each entry. The result should separate client-chargeable work from internal admin, sales, training, rework, and other non-billable time.
For U.S. users, time-based billing and rate fields normally use U.S. dollars. A clean billable-hours record still needs payroll discipline behind it when employees are involved. Covered employers under the FLSA must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek, even when a client invoice uses a different format.
A good billable-hours workflow starts before the invoice. Each time entry needs a clear project, task, person, date, and billing status. A line such as "Design review, 2.5 hours, $120 per hour, billable" belongs on the invoice if the client agreement allows it. A line such as "internal staffing meeting, 1 hour, non-billable" belongs in utilization and cost reporting, not on the client charge.
Teams lose money when they treat billable status as an afterthought. End-of-week reconstruction creates vague entries, missing task names, and blended work that nobody can approve with confidence. Timers, same-day manual entries, and required project selection reduce cleanup because the person doing the work records the billing context while the details are still clear.
Billable hours do not replace wage-and-hour records. For covered non-exempt employees under the FLSA, overtime applies to hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. Hours may not be averaged across two or more workweeks for FLSA overtime purposes. Client billing rules and payroll rules can therefore produce different totals from the same work history.
Contracts can also narrow what counts as billable. Some agreements exclude meetings, travel, onboarding, or time above an approved budget. Others use fixed-fee work where tracked time supports profitability rather than line-by-line billing. The common mistake is sending every tracked hour to the invoice. The better habit is to tag billable status, rate type, approval status, and client restrictions before totals move downstream.
A one-off total is enough when you need a quick weekly client summary, a draft invoice amount, or a sanity check against a project budget. It works best for simple work where one person, one client, one rate, and one date range define the job. Save the inputs that support the total, because invoice questions usually arrive after the work is finished.
A managed workflow becomes necessary when multiple people submit time, managers approve entries, and billing or payroll needs a reliable handoff. Everhour Timesheets collect weekly project and working hours by person, let users submit time for approval, and allow admins to approve, reject, partially approve, and lock entries before billing review. That approval trail turns billable hours from a loose total into a controlled record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Billable hours are time entries that a client agreement allows you to charge. Client work, approved project tasks, and agreed support time often count. Internal meetings, sales work, training, and admin time usually stay non-billable unless the contract says otherwise. The rate, date range, task description, and approval status should support every billable total.
Billable hours and payroll hours serve different purposes. Payroll records cover worker pay and wage-and-hour obligations. Billable hours cover client charges. For covered non-exempt employees under the FLSA, employer records must include daily hours worked and total hours worked each workweek, regardless of how much time becomes billable to a client.
A client contract can set weekend, holiday, rush, or after-hours billing rates. The FLSA does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day unless the weekly overtime rule is triggered or another law or agreement applies. Keep billing premiums separate from payroll overtime calculations.
The most common mistake is rebuilding a week from memory. Reconstructed entries often miss short calls, split tasks, and non-billable work. Better records use same-day entries with project, task, client, billable status, and notes. Managers can then approve a specific record instead of negotiating a rough total after the invoice is drafted.
Invoice support records should match your contract, accounting, and payroll retention needs. Under federal FLSA rules, covered employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. State rules and client contracts can require longer retention.
Everhour Timesheets collect weekly project hours and working hours by person, then let users submit time for manager review. Admins can approve, reject, partially approve, and lock submitted entries, which gives billing teams a controlled set of hours before an invoice or payroll review uses the data.
Everhour can track time inside supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams keep working on tasks in those systems while tracked time flows into one reporting layer for budgets, utilization, billing, and project review.
Use Everhour Timesheets to collect weekly project hours, approve or reject submitted entries, and lock reviewed time before billing, giving teams cleaner billable-hour records.
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