Fixed fees hide labor overruns until margin drops. Everhour connects tracked hours to project budgets and billing review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for owners, project managers, and delivery leads who already sold work for a fixed amount and need to see whether the team can finish profitably. A firm-fixed-price contract keeps the price from changing based on the contractor's actual costs, so tracked time becomes a cost-control record for margin review. The practical outcome is a week-by-week view of labor spent against the negotiated base price and remaining scope.
Use the record to connect planned work, accomplished work, and actual cost. That structure supports earned value review: Planned Value covers scheduled work, Earned Value covers work completed, and Actual Cost covers work performed. A fixed-fee commercial service engagement can then show whether delivery is ahead, on schedule, or consuming more labor than the work completed justifies.
Useful fixed-fee time records tie each entry to the contract, project, phase, task, person, date, and work notes. The rate or cost field should stay separate from the fixed client price because actual labor cost drives margin even when the invoice amount stays unchanged. Teams also need a planned budget baseline, completed-work status, and a clear marker for work inside the agreed scope.
U.S. employers also need payroll-ready hours when employees are involved. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek. The FLSA allows covered employers to use any complete and accurate timekeeping method for covered nonexempt workers, so a project-focused workflow still has to preserve daily and weekly hour detail. FTC guidance says businesses keeping sensitive employee information should collect only what they need, keep it safe, and dispose of it securely.
Fixed pricing works best when specifications are reasonably definite and fair, reasonable prices can be set at the outset. Unclear scope turns time records into the early warning system for added requests, rework, and effort that was never in the estimate. Separate agreed work from change-request work, internal correction work, and client delay follow-up so the project record shows why actual labor cost is moving.
Variance math gives the record a decision point. Cost variance equals EV minus AC, so a negative result shows an overrun against the value of work accomplished. Schedule variance equals EV minus PV, so a negative result shows delay against planned work. Those signals tell a manager to reduce remaining effort, document a scope change, or reset delivery expectations before the fixed fee absorbs the loss.
A one-off tracker is enough when you need a quick weekly total for a small fixed-fee job, a short delivery phase, or a single project review. It works when one person owns the record, scope is stable, and the next decision only requires totals by date, task, or phase. Export the result and keep the backup with the project file.
A managed workflow becomes necessary when tracked hours feed budgets, approvals, client change discussions, payroll review, or recurring fixed-fee work. Everhour Project Budgeting supports time and money budgets, recurring budget periods, budget alerts, expense inclusion controls, and budget protection that can stop additional logging after a limit is exceeded. That gives project managers a live guardrail before margin loss appears at closeout.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A fixed project price does not adjust for the contractor's actual cost experience under a firm-fixed-price contract. The contractor carries full cost and profit-or-loss risk, so labor time shows whether the engagement is still profitable. Track hours by project, phase, and task so the team can compare planned work, accomplished work, and actual cost during delivery.
Use fields that connect effort to the delivery plan: project, phase, task, person, date, time spent, work note, scope status, and cost or billing classification. The fixed client price stays stable, but actual labor cost changes with every hour worked. A clean record lets managers spot overruns before the whole fee has been consumed.
Give change-request work its own label and connect the entry to the request, phase, and approver or client discussion. Unclear scope is a known driver of scope creep, time and cost overruns, increased risk, and lower provider profitability. A separate label keeps negotiated-scope work from absorbing new effort without a visible decision trail.
No. For FLSA overtime purposes, a workweek is a fixed, regularly recurring 168-hour period, and hours cannot be averaged across two or more workweeks. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than 1.5 times the regular rate.
Weekend or holiday work still belongs in the time record because it affects actual labor cost and schedule pressure. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless a covered nonexempt employee works over 40 hours in the workweek or another law, policy, contract, or agreement applies.
Everhour Project Budgeting lets a team set hour-based or money-based budgets for fixed-fee work, including one-time or recurring periods. Admins can receive alerts at 75%, 90%, 100%, or custom thresholds, and budget protection can stop timers and prevent extra logging after the budget is exceeded.
Everhour Reporting turns logged time, budgets, costs, and project data into reports that show hours, costs, revenue, margins, and actual hours against estimates by project. Saved reports can be exported as CSV, Excel/XLSX, or PDF for client review, spreadsheet analysis, or archive records.
Set time or money budgets, choose recurring periods for ongoing fixed-fee work, and send alerts before labor overruns erase margin. Everhour Project Budgeting keeps delivery tied to budget limits.
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