Everhour tracks project time for billing review while keeping internal work separate from client-ready hours.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Use this page to separate client-chargeable work from internal, administrative, or unpaid project time. The practical output is a weekly record that shows who worked, which client or project received the work, and which hours belong on an invoice. That distinction keeps invoices focused and makes project profitability easier to read.
Billable hours usually tie directly to client deliverables, approved scope, service work, or time-and-materials agreements. Non-billable hours cover internal meetings, training, admin, sales work, rework outside the billing agreement, and other time that supports the business without creating a client charge. Clear labels matter because the same person can perform both types of work on the same day.
A useful time entry includes the date, person, client, project, task, duration, billable status, and a short note. For U.S. billing, rate and invoice fields normally use U.S. dollars. A sample client-ready entry can read: March 5, 2026, Jordan Lee, Acme website, checkout QA, 1.5 hours, billable, tested cart and payment flow.
Non-billable entries need the same discipline. A short label such as internal planning, sales call, training, or admin review prevents those hours from disappearing into vague overhead. Keep project-related non-billable time visible because it affects margins, staffing, and estimates even when it never appears on the client invoice.
Client billing rules and wage-and-hour rules answer different questions. A client contract decides whether an hour is billable. Employment law decides whether an employee's hours count for payroll records and overtime review. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek.
Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay, unless an exemption applies. The FLSA does not require premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless weekly overtime is triggered or another law or agreement applies.
A one-off weekly total is enough for a solo invoice, a quick reconciliation, or a small project with a clear rate. It stops being enough when several people touch the same client, managers need approval before invoicing, payroll review uses the same week, or non-billable time affects project margins.
A managed workflow connects tracked time to weekly review, client billing, and payroll context. Everhour Timesheets collect project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time before those records feed invoices, reports, or payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Summer 2026
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Start with the client agreement or approved scope. Mark time billable when the work directly produces, supports, or delivers the service the client agreed to pay for. Mark time non-billable when it supports the business, corrects internal mistakes, covers training, or falls outside the billing terms.
Yes. Internal project meetings, estimating, rework outside scope, and account management can relate to a client project without being invoiceable. Keep those hours attached to the same client or project so reports show the full cost of delivery, not just the paid portion.
Yes. Billable status tells the invoice system whether an entry should be charged. Task notes explain the work behind the charge. A clear note reduces client questions, especially when several short entries roll into one invoice line or when a project includes both paid delivery and internal coordination.
No. Billable status does not replace payroll timekeeping. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Payroll review should use complete hours worked, including non-billable time.
No. Non-billable means the client is not charged for that time under the billing arrangement. Employees must still be paid for compensable work under the applicable wage rules, and contractors should follow their contract terms. Keep billing classification separate from pay obligations.
Everhour Timesheets collect weekly project hours and working hours by person so managers can review time before billing or payroll use. Managers can approve, reject, partially approve, and lock submitted entries, which protects reviewed records from later edits by regular members.
Track billable and non-billable work in Everhour, submit weekly timesheets for review, and lock approved entries before invoices, reports, or payroll checks use the hours.
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