Everhour gives teams structured time tracking across projects, clients, tasks, approvals, and weekly management workflows.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A team time tracker helps you collect work hours from multiple people in one consistent format. The practical goal is a weekly record by person, project, client, and task, with billable and non-billable time separated before someone uses the totals for billing, payroll review, budgets, or staffing decisions.
For U.S. teams, time tracking also supports wage-and-hour recordkeeping. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. It does not require one specific timekeeping system, so the method can be digital, manual, or embedded in project work if the records are complete and accurate.
Start with the reporting question the record must answer. Client billing needs client, project, task, rate, and billable status. Payroll review needs person, date, daily hours, weekly totals, and approval status. Project management needs planned hours, actual hours, remaining work, and budget progress. A tracker that mixes these fields loosely creates cleanup work every week.
The cleanest structure uses a few required fields for every entry. A useful line reads like this: designer, May 4, 2026, Acme website, homepage revisions, 2.5 hours, billable. Comments should explain exceptions, rework, client meetings, or scope changes. Teams should avoid broad labels like admin or project work when those labels hide the client, task, or reason for the time.
A team tracker should not treat every long day, weekend shift, or holiday entry as overtime by itself. Under the federal FLSA baseline, unless exempt, covered employees receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. State law, company policy, or a contract can add stricter rules.
Weekly boundaries matter because FLSA overtime hours cannot be averaged across two or more workweeks. A person who works 45 hours one week and 35 hours the next still has 5 federal overtime hours in the first week if the worker is covered and non-exempt. Keep the tracker aligned to the employer's defined workweek, then handle state, local, policy, and contract rules during payroll review.
A simple weekly total is enough when you only need to add hours for a small project, estimate an invoice, or check whether a single week looks complete. It breaks down when several people work across clients, managers approve time, budgets need monitoring, or finance needs a clean handoff every pay period.
A managed workflow adds rules around the record. Everhour Team Management covers lock rules, admin time correction, personal tracking limits, weekly capacity, approval workflow, roles, project assignments, team groups, and team-wide time policy defaults. That turns time tracking from a shared spreadsheet into a controlled process with reviewed entries, protected periods, and clearer accountability.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A team time tracker should include the worker, date, project, client, task, hours, billable status, notes, and approval status. U.S. covered employers also need accurate daily hours worked and total hours worked each workweek for non-exempt workers covered by the FLSA minimum wage or overtime provisions. Extra fields, such as rates or invoice status, belong in billing workflows.
Teams should mark billable status at the entry level, not only at the project level. A client project can include non-billable internal review, rework outside the agreement, or sales activity. A clear entry-level label lets finance invoice approved client work while managers still see the full cost of delivery.
Team time tracking records work time against projects, clients, tasks, and workweeks. Employee monitoring can involve broader observation of activity, devices, or communications. U.S. privacy duties depend on sector and state law. Businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act and should collect only needed data, protect it, and dispose of it securely.
A tracker should use the employer's fixed, regularly recurring workweek. Under the FLSA, a workweek is 168 hours, made of seven consecutive 24-hour periods. That boundary controls federal overtime calculations for covered non-exempt employees, so changing or averaging weeks to smooth totals creates unreliable records and payroll risk.
Federal rules require employers to preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. State rules, contracts, audits, and client agreements can require longer retention, so teams should keep the stricter applicable period.
Everhour Team Management gives admins lock rules, admin time correction, personal tracking limits, weekly capacity, approval workflows, roles, project assignments, team groups, and team-wide time policy defaults. Managers can keep submitted time controlled before payroll, billing, or reporting uses it.
Set clear tracking rules, approvals, and weekly capacity across the team. Everhour Team Management keeps time records organized before they feed billing, payroll review, and reports.
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