Coaching hours split across paid sessions, group work, and pro bono logs. Everhour keeps entries organized by client.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn coaching activity into a usable record: client sessions, paid hours, pro bono hours, group programs, internal coaching, and third-party engagements. The finished record should show the person or organization, the engagement, the session date, the time spent, and whether the time supports billing, payroll review, or an ICF credential log.
A coaching time record needs more than a total weekly number when clients, groups, and sponsors share the same calendar. ICF treats a full client coaching experience hour as a 60-minute real-time session, and shorter sessions count proportionally, such as 30 minutes counting as 0.5 hours. A coach billing in USD should keep financial terms and payment category next to the session.
Start each engagement from the coaching agreement. Record the client or sponsoring organization, goals, session duration and frequency, confidentiality policy, payment terms, cancellation policy, and responsibilities. Those agreement details decide the tracking fields. A one-on-one executive package needs client-level entries; a team program needs group or team records kept separate from individual coaching.
For a single individual client, log the client's name, contact information, coaching relationship start and end dates, session dates, and paid or pro bono hours. For group or team coaching, log one participant's name and email, engagement dates, paid and pro bono hours, and the number of people in the group or team. A 30-minute phone session becomes 0.5 of a 60-minute coaching hour.
Separate paid, pro bono, individual, group or team, internal, and third-party coaching before the log gets crowded. ICF treats paid hours as direct payment or barter, coaching performed as part of job responsibilities, or coaching delivered through an organizational third-party arrangement. That distinction matters for credential thresholds: ACC requires 100 hours with 75 paid, PCC requires 500 with 450 paid, and MCC requires 2,500 with 2,250 paid.
Client confidentiality shapes the fields you store. ICF says coaches should get documented client consent before placing client information in a coaching log. Internal or third-party clients covered by confidentiality policies can be verified through an organizational reference letter instead. Service categories also help: the 2025 ICF Global Coaching Study reports 60% of coaches provide training, 57% consulting, 55% facilitation, and 49% mentoring.
A free one-off tracker is enough when you need to reconstruct a short week, total a few recent sessions, or prepare a simple client invoice from notes you already trust. Keep the output tight: date, client or organization, session type, duration, paid or pro bono status, and any agreement-based billing detail. Store the export with the engagement file.
A managed workflow becomes the safer choice once several coaches, client sponsors, and recurring programs share the same records. Everhour Team Management can assign people to projects, set weekly capacity, route timesheets for approval, lock approved time, and let admins correct entries before billing, payroll review, or reporting uses the data.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A 30-minute real-time session counts as 0.5 of a 60-minute client coaching experience hour under ICF credential guidance. Record the client or organization, contact detail where consent allows it, session date, delivery mode, paid or pro bono status, and the engagement dates. The same structure works for face-to-face, phone, and live technology sessions.
A one-hour group session counts as one coaching hour. Participant headcount does not multiply the coaching-hour total. ICF gives a clear example: a one-hour session with 15 people counts as one hour. Groups above 15 count only when a co-coach is present and the time is split between coaches. Keep group or team records separate from individual client records.
Paid coaching hours include direct payment or barter, coaching delivered as part of job responsibilities, and coaching arranged through an organizational third party. Label those categories separately from pro bono work. Credential thresholds use both total hours and paid-hour minimums, such as ACC at 100 total hours with 75 paid.
Confidentiality rules can change the supporting evidence. ICF says coaches should obtain documented client consent before adding client information to a coaching log. For internal or third-party clients covered by confidentiality policies, an organizational reference letter can verify the engagement. Keep the consent or reference letter with the log so the record remains usable.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek for nonexempt workers. The FLSA allows any complete and accurate timekeeping method. Unless exempt, covered employees must receive overtime pay after 40 hours in a fixed 168-hour workweek at at least 1.5 times the regular rate.
Everhour Team Management lets a coaching practice set project assignments, collect weekly timesheets, approve or reject submitted time, and lock approved entries. Admins can correct time for team members, which keeps client, payroll review, and billing records from drifting after review.
Everhour Reporting turns logged coaching time into customizable reports with columns for project, client, member, comments, billable time, labor costs, and invoice status. Reports can be grouped, filtered by date range, and exported as CSV, Excel/XLSX, or PDF for billing review or archive needs.
Everhour Team Management gives coaching practices approved weekly timesheets, project assignments, lock rules, and admin corrections, so client hours stay ready for billing, payroll review, and capacity planning.
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