Everhour turns approved time into finance-ready records for CFOs managing job costs, budgets, payroll review, and billing.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A CFO uses a time tracker to turn hours into financial evidence because CFOs are responsible for the accuracy of financial reporting. Useful entries show who worked, when they worked, the job or project charged, the hours recorded, the rate applied, and the resulting labor cost or billable amount. That structure supports cost reporting, budget reviews, client billing, pricing decisions, and cost-reduction work.
Use this workflow when finance needs a reliable labor trail across clients, jobs, departments, or internal projects. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek, and federal law does not require a specific timekeeping form. The same tracking discipline can support job costing without turning every field into a payroll record.
Finance-grade tracking starts with fields that accounting can classify. A job-time record should identify the employee, department when relevant, date, job number, task or activity, hours worked, hourly cost rate, billing rate when applicable, and total labor cost. In U.S. billing and rate fields, use USD unless the contract or entity records require a different currency.
A sample entry for CFO review can read: Jordan Lee, advisory department, March 5, 2026, Job 1042, cash-flow model, 3.25 hours, $85 hourly cost rate, $160 client billing rate. Direct labor cost comes from hours worked multiplied by the hourly rate, with related labor costs included where applicable. Job-order costing also separates direct materials, direct labor, and overhead, even when a service firm has little direct material cost.
The common finance mistake is treating billed hours as the full labor picture. CFO reporting needs billable client work, non-billable project support, rework, and internal administration separated when those categories affect margin, utilization, or forecasts. A time-and-materials contract illustrates the billing side: FAR 16.601 bases this contract type on direct labor hours at specified fixed hourly rates plus actual material costs.
A second mistake is using a finance summary to replace wage-and-hour detail. Under the FLSA federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. The FLSA does not require premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless weekly overtime or another law or agreement applies.
A one-off tracker is enough when finance needs a quick weekly total, a small job-cost review, or a clean export for a single client invoice. It also works for a founder-led finance function with a few people, simple rates, and no formal approval step. Keep the fields limited to the decision at hand so the file stays usable.
A managed workflow fits once time affects payroll review, recurring billing, project budgets, or month-end close. Everhour Timesheets collect weekly project hours and working hours by person, then managers can approve, reject, partially approve, and lock submitted time before downstream review. That approval trail gives a CFO a durable record and reduces reliance on spreadsheets that change after the fact.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A CFO should see the worker, date, department when relevant, client or job number, task, hours worked, cost rate, billing rate when applicable, and total labor cost or billable value. These fields let finance tie labor to reports, forecasts, budgets, cost-reduction work, and pricing reviews without rebuilding the record from notes.
Track non-billable project work when it changes margin, utilization, staffing, or future pricing. For service firms with little or no direct material cost, labor and overhead become the key job-cost categories. Time spent on revisions, client management, project support, and internal review can explain why a job consumed more labor than the invoice suggests.
Covered employers can choose any complete and accurate timekeeping method under the FLSA; the Department of Labor does not require a particular form or system. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
Remote and hybrid work increase the value of location-independent records because approvals, job assignments, and payroll review are no longer tied to one office for many teams. BLS reported that 33% of employed people spent some time working at home on days they worked in 2024, and the share was 50% for employed people age 25 or older with a bachelor's degree or higher.
Under the FLSA federal baseline, employers must keep payroll records for at least three years. Records used to compute wages, including time cards and work schedules, should be retained for two years. State wage rules can add requirements, so finance should treat the federal period as the baseline rather than the full retention answer.
Everhour Timesheets collect weekly project hours and working hours by person, then users submit time for review. Managers can approve, reject, or partially approve submitted time, and submitted or approved entries stay protected from regular-member edits before payroll, billing, or reporting uses the data.
Everhour Reporting lets finance build reports with columns for project, client, member, billable time, labor costs, revenue, profit, invoice status, and budget metrics. Saved reports can be exported as CSV, Excel/XLSX, or PDF for spreadsheet review, client sharing, or archive needs.
Use Everhour Timesheets to collect weekly project and working hours, require manager approval, and lock approved entries before payroll, billing, or month-end review, giving CFOs a cleaner approval trail.
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