Everhour gives fixed-price teams structured time tracking, approvals, and capacity controls while project profit depends on actual labor cost.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A fixed-price project has one agreed price, while the labor cost changes every day people work on it. A firm-fixed-price contract does not adjust the price for the contractor's actual cost experience. The contractor carries the full cost and profit-or-loss risk, so time tracking helps you see whether delivery is staying inside the margin assumed at kickoff.
Use the page to organize hours by project, person, task, and work period before the final invoice or post-project review. A design sprint, implementation phase, or QA pass can look on track until the team sees 42 hours logged against a task estimated at 24 hours. The useful record shows where time went, which work caused the overrun, and whether the scope or estimate changed.
Fixed-price tracking works best when every entry ties to a defined part of the statement of work. Track hours against phases such as discovery, build, review, revisions, handoff, and support. Add task notes when the work came from a change request, client delay, rework, or internal correction. That separation keeps planned delivery work apart from scope creep.
Project managers can compare planned work, accomplished work, and actual cost using earned value concepts. Planned Value represents scheduled work, Earned Value represents work accomplished, and Actual Cost represents the cost of work performed. Cost variance uses `CV = EV - AC`, while schedule variance uses `SV = EV - PV`. Time entries supply the labor side of Actual Cost.
The most common mistake is tracking only total project hours. A single weekly total tells you the project consumed time, but it does not show whether strategy, production, revisions, or handoff caused the margin pressure. Fixed-price projects need enough detail to connect labor cost to the original estimate and the work actually delivered.
Another mistake is treating non-billable work as invisible. Internal meetings, project management, quality checks, and client communication still consume labor cost, even when the client will not see a separate line on the invoice. Track those categories separately so the next fixed-price estimate includes the real delivery effort instead of only visible production time.
A one-off weekly total is enough for a small project with one person, a clear deliverable, and low risk. It gives you a basic record of time spent and a quick read on whether the price covered the effort. That approach breaks down when several people share work, the scope changes, or payroll and billing review need clean source records.
A managed workflow gives fixed-price teams tighter control. Everhour Team Management lets admins use approval workflows, lock rules, admin time correction, project assignments, team groups, weekly capacity, and personal tracking limits. Those controls turn individual entries into a reviewable record before the team uses the data for margin reports, staffing decisions, or future fixed-price quotes.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
The client pays the agreed price, but the team still pays for every hour worked. Time tracking shows whether actual labor cost is consuming the planned margin. It also gives managers evidence for estimating the next fixed-price project, spotting scope creep, and separating delivery work from rework or client-driven changes.
Use project, phase, task, person, date, hours, and a short work note. Add a category for planned scope, change request, rework, or internal management when those distinctions affect margin. The record should let a manager compare the original estimate with actual work without reading every comment line by line.
Yes. Internal coordination, status updates, QA review, and handoff work affect fixed-price profitability because the contract price usually stays the same while labor cost rises. Track internal management time as its own category so it does not disappear inside production work or distort the estimate for the next project.
Entries should be detailed enough to explain margin movement without turning tracking into a second job. Phase and task-level tracking usually works better than minute-by-minute notes. A weekly report should show whether discovery, build, revisions, or support is ahead of plan, on plan, or overrunning the estimate.
Project pricing does not remove wage-and-hour obligations. Under the FLSA federal baseline, covered nonexempt employees must be paid overtime at not less than 1.5 times the regular rate for hours worked over 40 in a fixed 168-hour workweek. State law, policy, or contract terms can add requirements.
Everhour Team Management supports approval workflows, lock rules, admin time correction, project assignments, team groups, weekly capacity, and personal tracking limits. Managers can review time before it feeds project reporting, correct entries when needed, and protect approved records from later changes by regular members.
Everhour Project Budgeting tracks hour-based and money-based budgets as people log time and expenses. Teams can set recurring budgets for ongoing fixed-price work and use threshold alerts at 75%, 90%, 100%, or custom levels to catch margin pressure before the project closes.
Track approved hours by project, phase, and team before margin disappears. Everhour Team Management gives fixed-price teams reviewable records, locked approvals, and capacity controls for cleaner delivery decisions.
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