Everhour turns tracked project work into reporting, while billable-hour records still need clean client and task detail.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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Billable hours are the work time you can charge to a client under a contract, statement of work, retainer, or service agreement. The practical job is to turn scattered daily work into clear entries by client, project, task, date, person, hours, rate, and notes. A useful record lets you review the week, remove internal time, and send an invoice that matches the work performed.
For U.S. teams, billable-hour tracking can sit beside payroll timekeeping, but it does not replace wage-and-hour records by default. Covered employers must keep accurate records for non-exempt workers under the FLSA, including hours worked each workday and total hours worked each workweek. Client billing categories should stay separate from payroll classifications, overtime review, and paid time not worked.
A clean billing workflow starts with one decision on every entry: billable or non-billable. Client calls, implementation work, design revisions, development tasks, and approved support can be billable when the agreement allows them. Internal meetings, sales calls, training, rework outside scope, and administrative cleanup usually stay non-billable unless the client contract says otherwise.
The common mistake is tracking only the total hours and sorting them later. A line such as "Tuesday, 2.5 hours, Website redesign, homepage QA, billable, $125 per hour" gives the reviewer enough detail to approve or question the charge. A line such as "2.5 hours, design" creates invoice cleanup because the task, client value, and billing status are unclear.
Billable-hour records need more than a timer total. The usable fields are client, project, task, date, worker, time spent, billing status, hourly rate, and a short work note. U.S. billing examples normally use U.S. dollars, so a rate field such as $150 per hour should match the engagement terms, invoice currency, and any role-based or task-based pricing rules.
Consistency matters when the same person works across fixed-fee, non-billable, and time-and-materials projects in one week. A good review process checks whether each entry belongs to the right client and whether the rate is the project rate, member rate, or custom task rate. The invoice should show approved client work, while internal utilization reports can still include non-billable time for planning.
A one-off weekly total works when you need a quick estimate, a draft invoice, or a small freelance record with only one client. It stops being enough when multiple people, rates, approvals, and projects feed the same billing cycle. At that point, the team needs tracked time flowing into reports, invoices, budgets, and payroll review without rebuilding the week from memory.
Everhour fits the managed workflow stage by carrying task and project time into reporting, with columns, grouping, filters, date ranges, and exports. That matters when a reviewer needs billable time by client, non-billable time by project, labor cost, invoice status, or profitability before sending charges forward. The goal is a durable record, not a spreadsheet assembled after the work is done.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Billable time is work a client agreed to pay for under the contract, scope, retainer, or service terms. Common examples include project execution, approved meetings, implementation, client support, revisions within scope, and delivery work. Internal administration, sales, training, and unrelated rework should stay non-billable unless the agreement specifically allows those charges.
Yes. Non-billable hours show the full cost of serving a client, even when they never appear on the invoice. Tracking them helps calculate utilization, project margin, staffing load, and scope creep. A team that hides non-billable work can make a project look profitable while employees spend unpaid internal time supporting it.
Billable-hour records can support payroll review, but they are not automatically complete wage-and-hour records. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include daily hours worked and total hours worked each workweek. Payroll review also needs worker classification, paid time not worked, overtime checks, and applicable state or local rules.
Specific task notes prevent the most friction. A useful entry connects the charge to a recognizable deliverable, request, meeting, ticket, or project milestone. "API error review for checkout issue" gives a client more context than "development." Keep notes concise, factual, and tied to the work the client approved.
Weekend work becomes billable at a higher rate only when the client agreement, policy, or applicable law creates that pricing rule. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. For covered non-exempt employees, federal overtime applies to hours worked over 40 in a fixed 168-hour workweek at at least 1.5 times the regular rate.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with 45+ columns. Teams can group and filter by client, project, member, task, billable time, labor cost, profit, invoice status, and date range, then export reports as CSV, Excel/XLSX, or PDF.
Everhour connects tracked task and project time to invoice generation, so approved billable entries can move from the work record into the billing workflow. Teams can use billing rates, project time, and invoice status together instead of copying weekly totals into a separate document.
Track approved client work, review billable and non-billable hours by project, and export the reports finance needs. Everhour gives teams a cleaner path from time records to billing.
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