Basecamp work becomes billable when Everhour adds rates, approved hours, and invoice-ready reporting to project to-dos.
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Use this page when you need to turn Basecamp project work into money owed by a client. The practical job is to attach billing rules to work organized in Basecamp projects, lists, and to-dos, then review the hours before they reach an invoice. A clean setup separates billable work from internal work and keeps both visible for reporting.
The core billing decision is the rate structure. Everhour can price Basecamp projects by hourly rate, fixed fee, or non-billable status, and it can also support task-level non-billable settings or custom task rates. That matters when one project contains client delivery, internal coordination, and special work that should use a different rate.
A project rate works when the client pays one price per hour for the whole Basecamp project. Member rates work when different people carry different client-facing rates. Custom task rates work when a specific to-do should be priced differently from the rest of the project, such as strategy review, implementation, or rush work.
Non-billable time still belongs in the record when it explains project effort, margin, or staffing. In a billable project, marking a specific to-do non-billable excludes that time from billable totals while preserving it for reports. Setting a member's project rate to 0 makes that person's time non-billable on projects billed by member rate.
A client-facing billing record needs more than total hours. The useful detail is project, to-do, list, person, date, notes when needed, billable status, rate, and invoice status. Everhour's Basecamp reporting can include Basecamp project names, to-do names, list names, task ID, and task status, which gives billing review the same work context the team used.
The common mistake is treating rates as an afterthought. If hours are logged first and priced later, finance must rebuild the billing logic from memory. Set the project billing method, rate exceptions, and non-billable task rules before regular tracking starts. Then weekly review becomes a check against known terms, not a negotiation over what the hours meant.
A one-off tally is enough when you need a quick total for a small client request and no one else must approve the time. It breaks down when several people log hours, rates vary by person or task, or the client expects invoice backup tied to specific Basecamp to-dos.
Everhour turns that manual tally into a managed billing workflow. Users track time from Basecamp to-dos through the browser extension, managers review submitted weekly project hours, and approved time stays locked for regular members. Approved, rate-priced hours can then flow into invoice generation without re-keying the same work record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Start with the client agreement. Use a project rate when every billable hour carries the same price, member rates when people bill at different rates, and custom task rates when a specific to-do needs a separate price. Keep non-billable work visible in reports instead of deleting it from the record.
Yes. Everhour supports project rates, member rates, and custom task rates for billable projects. Use the broadest rate that matches the contract, then add exceptions only where the client agreement requires them. Too many exceptions make invoice review harder and increase the chance that finance applies the wrong price.
Use the work structure the client can recognize: project, to-do, list, task ID, task status, person, date, and notes when the entry needs explanation. Everhour's Basecamp reports can include project, to-do, list, task ID, and status, so the billing record can point back to the work performed.
Late rate setup forces the billing reviewer to infer price from old work descriptions, team memory, or spreadsheets. That creates disputed invoices and missed non-billable exceptions. Set the billing method, task-level exceptions, and member-rate rules before the project becomes active for client work.
Non-billable time should stay visible for internal review and margin analysis, while the invoice should exclude it from billable totals. Everhour reports can separate billable time, non-billable time, billable amount, and cost, so the team can explain effort without charging the client for excluded work.
Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, or request corrections before billing uses the time. Submitted and approved time is locked for regular members, which protects the reviewed billing record from later edits.
Everhour Billing & Invoicing can generate invoices from uninvoiced billable time and expenses, using project or member rates while excluding non-billable work. After time is invoiced, Everhour marks it as invoiced so the same hours do not appear again in a future invoice.
Use Everhour Timesheets to review Basecamp project hours before invoices are prepared. Approved time stays locked for regular members, giving client billing a cleaner handoff from tracked work to Everhour invoicing.
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