Everhour adds billable time, rates, approvals, and invoice-ready reporting to Basecamp to-dos through embedded tracking controls.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Turn Basecamp to-dos into client-facing billable hours by tying each time entry to the right project, list, and to-do. The practical job is to separate the work the client pays for from the work the team still needs to see internally. A good record shows the task, person, date, time spent, and notes that explain the billed activity.
Basecamp to-dos carry the work context: title, notes, assignee, subtasks, due date or date range, recurring schedule, and completion status. Everhour adds the billing layer around that context. Its Basecamp integration syncs projects, lists, to-dos, task IDs, and task status into reports, so billing review follows the same structure the team already uses to manage the work.
Billable totals depend on the rate model selected before the invoice review starts. Everhour supports billable Basecamp projects priced by hourly project rate, hourly member rate, or fixed fee. For time-and-materials work, admins can use custom task rates when one type of to-do needs a different client-facing price from the rest of the project.
Non-billable work needs an explicit place in the record. Everhour sets billing status at the project level, and a specific task inside a billable project can be marked non-billable so its time stays out of billable totals. That split protects the invoice while preserving internal visibility into meetings, rework, setup, and other time the team still wants to analyze.
A defensible billable-hours record answers four questions without a follow-up email: who worked, which Basecamp to-do they worked on, when the work happened, and why the time belongs on the client bill. Notes should describe the delivered activity, not the team's internal shorthand. "Homepage QA pass and mobile fixes" reads better than "cleanup" on a client-facing backup report.
The common mistake is treating every hour on a client project as automatically chargeable. Billing status, task-level exclusions, and custom rates need review before totals leave the team. Reports should show billable time, non-billable time, billable amount, and cost by member or task, with money-related details limited to admins when financial access should stay restricted.
A one-off tally is enough when you need a quick view of Basecamp to-do hours for a small project, a single client question, or a draft invoice check. It stops being enough when multiple people log time, rates differ by role or task, non-billable work must stay visible, or approved hours need to move into billing without rebuilding the record by hand.
Everhour turns tracked billable time and expenses into invoices by selecting uninvoiced items, previewing the breakdown, and generating the invoice from rates, time, and billable expenses. Approved time can stay locked, invoiced time is marked so it does not appear again, and invoices can be exported as drafts to QuickBooks Online, Xero, or FreshBooks.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Client review should cover hours tied to delivered work, scope changes, revision requests, and tasks with unclear notes. Internal coordination, setup, rework, and admin time need a separate decision before billing. Keeping excluded time visible helps explain total project effort without pushing every logged hour onto the invoice.
Billing backup should identify the Basecamp project, list, to-do name, task ID, task status, person, date, time spent, and a clear work note. That detail lets the client connect the charge to visible project work and lets the team audit rate, billable status, and invoice inclusion before sending the invoice.
Task-level rate changes create risk when the rate is agreed for one category of work but applied to a broader set of to-dos. Review tasks with custom pricing before invoice generation, especially when similar work appears under different lists. The hour total can look right while the billed amount is wrong.
Excluded Basecamp to-do time should stay visible when it explains project effort, margin, or staffing. Removing it hides the work required to serve the client. Keep it out of billable totals, but preserve it in internal review with separate columns for billable time, non-billable time, billable amount, and cost.
Duplicate client charges happen when already invoiced time appears in the next billing batch or when someone recreates the same work outside the reviewed time record. The billing handoff should separate uninvoiced time from invoiced time and preserve the invoice reference after hours are billed.
Everhour Overtimes can apply daily and weekly overtime limits, separate regular time from 1.5x overtime and 2x double overtime, and show overtime in Team Hours. That gives admins a payroll and cost review based on employee hourly cost and tracked time before client billing totals are finalized.
Everhour Billing & Invoicing lets users select uninvoiced billable time and expenses, preview the invoice breakdown, and generate an invoice from rates, time, and billable expenses. Invoice line items can be grouped by details such as project, task, person, or date.
Review Basecamp to-do hours, overtime, and billable status before billing. Everhour keeps approved time, rates, and invoice handoff connected, so client charges reflect reviewed work.
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