Everhour adds embedded time, rates, and billing reports to Basecamp projects so agencies can price client work clearly.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Agency billing starts with the work already organized in Basecamp: projects, to-do lists, to-dos, assignees, and due dates. The billing job is to turn that operating record into hours the client recognizes, priced at the right rate, with internal work still visible for margin review. A clean record separates delivery time from internal time, fixes unclear notes before invoicing, and gives finance a stable source for the client total.
Use this page when a client asks for backup, a project manager needs to close a billing period, or an agency owner wants to see which client work generated revenue. The target output is a set of approved, rate-priced hours that can become an invoice line or a supporting report. Drafting the invoice from memory turns small decisions into disputes: skipped notes, wrong rates, and hidden non-billable time.
For agency work, billing status should follow the commercial promise made to the client. In Everhour, a billable Basecamp project can use an hourly project rate, hourly member rates, or a fixed fee. A specific to-do can stay non-billable inside a billable project, and time-and-materials work can use a custom task rate when one item carries a different price.
Review billable and non-billable time together so internal effort remains visible for margin analysis. Non-billable records need enough context to explain why they stayed off the invoice. Setting a member's project rate to 0 makes that person's time non-billable on member-rate projects; using that setting for a single to-do creates a wider exclusion than most teams intend.
A defensible agency billing record ties each time entry to the Basecamp project, list, to-do, task ID, status, person, date, hours, and comment. The project and to-do names identify the deliverable. The comment explains the work in plain language without turning the invoice into a diary. The status helps reviewers avoid billing against work that still needs internal cleanup.
Group the record in the same shape the client expects to read. Some clients want totals by project, while others need line items by task, person, or date. Rate-priced reports should show billable time, non-billable time, billable amount, and cost during review, with money columns limited to authorized roles. Export a final view when the billing period closes.
A one-off tally is enough when a small agency needs a quick client total for a short Basecamp project, the rates are simple, and one person can validate every entry. It fails when multiple people log time, rates differ by person or task, non-billable work affects margin, or the invoice needs repeatable backup each billing period.
Everhour turns the managed version into a workflow: tracked Basecamp time goes through approval, reports can group the approved hours by project, task, person, or date, and uninvoiced billable time can feed an invoice without re-keying. After invoicing, Everhour marks included time as invoiced so the same hours do not return to the next invoice draft.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Set the project billing status as the default rule, then handle exceptions before review. A billable project can price work by project rate, member rate, or fixed fee. A specific to-do can be marked non-billable inside a billable project. On member-rate projects, setting one person's project rate to 0 excludes all of that person's time from billable totals, so use it deliberately.
The project rate fits work sold at one hourly price. Member rates fit projects where different people carry different client-facing rates. A fixed fee fits an agreed project price that still needs hour and margin review. A custom task rate fits time-and-materials work when one to-do uses a different price than the rest of the project.
Client-facing backup should identify the Basecamp project, list, to-do, task ID, task status, person, date, hours, and a useful comment. The comment should name the work performed without copying every internal note. The reviewer should also see billable time, non-billable time, billable amount, and cost before the final version leaves finance or operations.
Keep non-billable time in the review and exclude it from the invoice total. Deleted internal time hides delivery cost and weakens margin analysis. A labeled non-billable to-do gives the reviewer a record of effort that should stay outside the client charge while still appearing in operational reports.
Billing errors usually come from exceptions around the default rate. A project can look clean while one to-do needs non-billable handling or a custom task rate. Duplicate use of the same hours after invoice prep creates another problem. Closing the period with a final exported report and an invoiced-time marker prevents the next draft from pulling already billed work.
Everhour Reporting lets agencies build billing review views with 45+ columns, including project, task, client, member, comments, billable time, labor costs, profit, and invoice status. Teams can group and filter the report by Basecamp project context, then export CSV, Excel/XLSX, or PDF for finance or client backup.
Everhour Billing & Invoicing marks time as invoiced after it is included on an invoice, so those hours stop appearing as uninvoiced time in later drafts. The workflow protects the billing handoff when approved Basecamp work becomes a client invoice.
Track Basecamp work with approved hours, rate-aware reports, and export-ready billing views each period. Everhour gives agencies clearer client invoices and stronger project profitability review.
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