Everhour adds billable time, budgets, rates, and invoice-ready reporting to professional services work organized in Basecamp.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Professional services teams turn Basecamp project work into billing records by connecting each to-do with the right person, date, tracked time, billing status, and client-facing context. Consulting, agency, legal, and implementation work all need the same billing spine before invoice review starts.
A defensible record separates work the client pays for from internal coordination, rework, sales support, or administration. In Everhour, billing status starts at the project level. A billable Basecamp project can use an hourly project rate, hourly member rate, or fixed fee, while specific to-dos can be marked non-billable when their time should stay visible in reports but stay off the client charge.
Professional services billing breaks when rates are treated as an afterthought. Set the pricing model before approving time: one rate for the project, different rates by person, or a custom task rate for specific time-and-materials work. That choice determines how the same tracked hour turns into revenue.
A client-facing review should show the work source, who did it, the date, the time amount, the billable status, and the applied rate. Everhour's Basecamp report fields include project, to-do, list, task ID, and task status, which keeps the billing trail tied to the Basecamp structure your team already uses.
Non-billable time should not disappear from the workflow. A partner review, client strategy call, or internal QA pass may be excluded from the invoice while still affecting margin, staffing, and project health. Hiding that work makes the client bill look cleaner while making profitability analysis worse.
Use non-billable status deliberately. For a billable Basecamp project, mark a specific to-do non-billable when only that work is excluded. For projects billed by member rate, a member's project rate can be set to 0 when all of that person's work on that project should be non-billable.
A one-off billing tally works for a small client, a short engagement, or a single invoice review. It is enough when you only need to total approved hours, remove non-billable work, confirm the rate, and send the numbers to accounting once.
A managed workflow fits recurring client work, retainers, multi-person projects, and review-heavy billing. Everhour can track Basecamp project budgets by hourly rate, fixed fee, or non-billable status, send automatic budget emails at 50%, 80%, or custom thresholds, and generate invoices from uninvoiced billable time and expenses.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use the Basecamp project as the client or engagement container, then keep billable work tied to to-dos. Each billing record needs a person, date, tracked time, billable status, rate basis, and enough task context for client review. Everhour reports can include Basecamp project, to-do, list, task ID, and task status.
Internal review time should stay in reporting when it affects margin, capacity, or budget usage. Mark the relevant to-do non-billable when the client should not pay for that work. Keeping it visible lets managers compare billable time, non-billable time, billable amount, and cost without inflating the invoice.
Use a project rate when all billable work has the same client price. Use member rates when partners, managers, analysts, or contractors bill at different rates. Use a custom task rate for a specific time-and-materials task that needs its own price. Fixed-fee work still needs tracked time for budget and margin review.
A defensible billing record connects the charge to recognizable work. Include the Basecamp project, to-do name, list or section, person, date, time, billable classification, and rate. Notes help when the task title is too broad, but notes should clarify the work performed instead of replacing accurate task structure.
Budget thresholds warn the team before the engagement reaches a spending limit. For Basecamp projects connected to Everhour, budget emails can trigger at 50%, 80%, or custom thresholds. That review point helps managers decide whether to continue work, change scope, move future time to non-billable, or discuss approval with the client.
Everhour Project Budgeting can apply time or money budgets to Basecamp projects, including hourly rate, fixed fee, or non-billable billing methods. Admins can use recurring budget periods, expense inclusion controls, and configurable email alerts to keep client work priced and reviewed before invoices are prepared.
Everhour Billing & Invoicing lets users select uninvoiced billable time and expenses, preview the breakdown, and generate an invoice. Amounts use billable time, project or member rates, and billable expenses, while non-billable work is excluded and invoiced time is protected from accidental reuse.
Track Basecamp work against budgets, rates, and billable status before invoice review. Everhour keeps client billing tied to project budgets and profitability.
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