Legal teams keep the work in Basecamp. Everhour keeps approved hours, rates, and billing review tied to those projects.
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One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A lawyer, paralegal, or operations lead using Basecamp needs more than a total hour count. Client billing needs a record that explains which project the work belonged to, which to-do it supported, who did it, and whether the time should reach the client. Basecamp gives the project and to-do structure; Everhour adds the billing layer tied to that work.
The practical outcome is a clean billing packet before invoice creation. The record should separate billable work from internal coordination, keep non-billable time visible for profitability review, and price billable hours with the correct project, member, or task rate. That prevents a billing review from becoming a manual reconstruction of notes, assignments, and time entries.
Billable status should attach where the billing decision actually lives. In Everhour, admins set billing status at the Basecamp project level using an hourly project rate, hourly member rate, fixed fee, or non-billable setup. Within a billable project, a specific to-do can be marked non-billable when the work belongs in the history but should stay out of client charges.
Legal billing often includes client-facing work and internal follow-up on the same project. Keeping both visible protects the record. A partner can review non-billable research cleanup, training, or internal coordination without pushing those hours into the amount due. For projects billed by member rate, an employee's project rate can also be set to 0 when that person's time should remain non-billable.
Rates must be assigned before the invoice handoff, because the billing total comes from hours multiplied by the right rate structure. Everhour supports project rates, member rates, and custom task rates for time-and-materials projects. A project rate fits uniform billing. Member rates fit different roles. A custom task rate fits a specific to-do that carries different pricing than the rest of the project.
A defensible client-facing record includes the Basecamp project, to-do, list, task ID, task status, person, date, notes, billable time, non-billable time, and billable amount. The notes should identify the work performed without exposing unnecessary internal discussion. Grouping by project, task, person, or date depends on the client's review style and the level of backup the invoice needs.
A one-off billing tool is enough when you have a short matter, a small set of reviewed entries, and no recurring approval process. It helps turn hours into a presentable billing summary. That stops being enough when multiple people log time across Basecamp projects, rates change by role or task, and partners need to approve time before accounting sends an invoice.
Everhour supports that managed workflow by collecting weekly project and working hours for review, letting users submit time, and letting admins approve, reject, partially approve, or lock entries. After review, billable time and expenses can be selected for invoice generation, with non-billable tasks excluded and invoiced time marked so it does not appear again in a future invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Set the matter's billing status first, then mark specific Basecamp to-dos non-billable when they belong in the record but should not be charged. This keeps internal coordination, review cleanup, or training visible in reports without adding those hours to the client's billable amount.
Yes, when the client billing setup calls for different pricing by role, person, or task. Keep the matter's default rate for standard work, use member-level pricing for role-based billing, and reserve task-level overrides for a specific Basecamp to-do with different pricing. Dated rate changes should apply only from the effective date, so older report periods keep their original calculations.
Review the project, to-do, person, date, notes, billable status, rate, and total billable amount. The notes should explain the work in plain terms, and non-billable entries should remain visible so the reviewer can see the full effort behind the client matter.
Non-billable time explains work that affected staffing, margin, or project progress without increasing the client's amount due. A report that hides it makes a matter look cleaner than it was and gives firm leaders less context for pricing, staffing, and future scope discussions.
Approved hours should move into invoice preparation after rate review, billable status review, and any needed note cleanup. The invoice should use only uninvoiced billable time and billable expenses, then mark those entries as invoiced so the same time is not reused later.
Everhour Timesheets collect weekly project and working hours by person so managers can review time before billing. Users submit time for approval, and admins can approve, reject, partially approve, or lock entries so reviewed Basecamp project hours stay protected.
Everhour Billing & Invoicing lets users select uninvoiced billable time and expenses, preview the breakdown, and generate an invoice from rates, time, and billable expenses. Non-billable work is excluded, and invoiced time is marked to prevent reuse.
Track Basecamp project time, submit it for approval, and lock reviewed entries before client invoicing. Everhour gives legal teams a cleaner billing workflow from approved hours to invoice-ready records.
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