Everhour adds embedded timers, billing rates, and invoice-ready reporting to client work organized in Basecamp.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Basecamp projects hold the working context: to-do lists, to-dos, assignees, notes, due dates, files, and related client work. Project billing starts when that work context connects to time entries, billing status, and rates. A usable billing record shows who worked, which Basecamp project and to-do the work belonged to, the date, the time spent, and whether that time belongs on the client invoice.
The goal is a defensible handoff from work completed to money owed. You need billable hours priced at the correct project, member, or task rate, plus non-billable time kept visible for margin review. Internal review, rework, admin, or excluded tasks should stay out of billable totals while remaining available for cost and profitability reporting.
Everhour sets billing status at the project level. A Basecamp project connected to Everhour can be treated as hourly by project rate, hourly by member rate, fixed fee, or non-billable. Inside a billable project, specific to-dos can be marked non-billable, which keeps their time out of client charges without erasing the work from reports.
Rates need a clear rule before people start logging time. A single project rate fits work billed at one blended hourly price. Member rates fit teams where partners, designers, engineers, or assistants bill differently. Custom task rates fit time-and-materials work where a specific to-do carries its own price. Everhour separates billable rates from internal cost rates, so revenue, cost, and profit can be reviewed separately.
A client-facing billing backup should connect each charge to recognizable work. Useful detail includes the Basecamp project name, to-do name, list or section, worker, date, time entry comment when needed, billable status, and invoice status. Everhour's Basecamp report columns can include project, to-do, list, task ID, and task status, which keeps the report tied to the work structure the client approved.
The common mistake is treating non-billable time as if it has no value. Non-billable client meetings, internal QA, write-offs, and excluded to-dos explain why project cost differs from invoice revenue. Keep those hours in the report, then separate Billable Time, Non-Billable Time, Billable Amount, and Cost so the invoice stays clean and the margin review stays complete.
A one-off tally is enough when one person bills a small project from a short list of approved hours. Manual review works when the invoice has few lines, one rate, no write-offs, and no recurring reporting requirement. Exported notes can support the invoice as long as the dates, names, to-dos, and billable decisions are consistent.
A managed workflow matters when several people work inside Basecamp and the invoice depends on approvals, rate rules, non-billable exceptions, and status tracking. Everhour lets approved time flow into billing reports and invoices without rebuilding the backup by hand. Invoiced time is marked as invoiced, which protects it from accidental reuse in a later invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use non-billable exceptions for work the client should not pay for but the business still needs to measure. In Everhour, a specific to-do inside a billable project can be marked non-billable, so excluded hours remain visible in reports while staying out of billable totals and invoice amounts.
Use a project rate when all work bills at one hourly price. Use member rates when different people bill at different prices. Use custom task rates when a specific to-do needs its own rate. The choice should match the client agreement before time is approved for billing.
Invoice backup should show the project, to-do, worker, date, hours, comments where useful, billable status, rate basis, and invoice status. The client should be able to connect the billed time to approved Basecamp work without reading internal project chatter or unrelated notes.
Excluded work should stay visible as non-billable time. Removing it hides delivery cost and makes project profitability harder to explain. A clean billing report separates billable time from non-billable time, then shows the billable amount without charging the client for excluded tasks.
Approvals create a review point before hours become invoice input. A manager can catch missing entries, wrong to-dos, incorrect comments, and non-billable exceptions before the billing report is finalized. Approved time also gives accounting a clearer record than an informal end-of-month spreadsheet.
Everhour Overtimes supports daily and weekly overtime limits, 1.5x and 2x tiers, and overtime visibility in Team Hours. For teams that review labor cost before billing, payroll calculations can use employee hourly cost and tracked time while the client invoice still follows the agreed billing rates.
Everhour Billing & Invoicing can generate invoices from uninvoiced billable time and expenses, with line items grouped by project, task, person, date, or another available breakdown. Non-billable to-dos stay out of the amount due, and invoiced time is marked so it is not billed again.
Track approved Basecamp hours, review overtime visibility, apply the right rates, and move invoice-ready time through Everhour for cleaner client billing.
14-day free trial · No credit card · Cancel anytime
