Everhour turns Basecamp to-dos into approved timesheets and invoice-ready records for UK teams reviewing weekly hours.
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UK teams using Basecamp need more than a list of hours. A useful weekly record shows who worked, the date, the Basecamp project, the list or section, the to-do, the task status, and any note needed to explain the entry. That structure lets a manager review the week by person while still tracing each total back to the work that created it.
The practical outcome is a timesheet that supports payroll review, client billing, and project reporting without rebuilding the week from memory. Team members should record time against the smallest clear work item. Managers should review missing days, unusually large daily totals, vague notes, and time placed on the wrong project before they close the period.
A strong weekly grid separates project hours from working hours. Project hours explain which Basecamp to-dos consumed time. Working hours explain each person's paid or scheduled time picture for the week. Teams that use both need matching totals, because a person can have internal work, client work, and approved time off in the same review cycle.
Each line should carry enough detail for a reviewer who was not in the conversation. A line such as "Client launch, QA fixes, payment form retest, 2.5 hours" is stronger than "testing, 2.5 hours." The reviewer can connect the entry to a to-do, judge whether the duration is plausible, and decide whether the time belongs in payroll, billing, or internal cost reporting.
Approval should happen on a fixed weekly rhythm. Team members submit the completed week, managers approve clean entries, reject entries that need correction, and partially approve mixed weeks when only some entries are ready. That sequence gives the team one accountable checkpoint before hours move into payroll review, client billing, or management reporting.
Locked periods protect the reviewed record. Regular members should not keep changing approved time after a manager has closed the week. Late corrections still happen, but they need an admin action and a visible reason, especially when the change affects a payroll total, a billable invoice amount, or a client-facing project report.
A one-off weekly export is enough when you only need a small team summary, a quick project total, or a simple archive for one pay period. The file still needs clean person, date, project, to-do, and note detail. A spreadsheet becomes fragile when managers chase late edits, separate billable from non-billable work, or reconcile approved hours after invoices have already been prepared.
Everhour adds the managed workflow around Basecamp work: embedded browser-extension controls, weekly timesheet approval, locked periods, admin corrections, and exports for reports or team logs. Everhour Billing & Invoicing can turn approved billable time and expenses into invoices, calculate amounts from rates, exclude non-billable tasks, and export invoices to QuickBooks Online, Xero, or FreshBooks.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Every line should connect the person, date, hours, Basecamp project, list or section, and to-do. Add a short note when the task title does not explain the work clearly. That detail lets a manager review the weekly total without losing the link between the hours and the work item.
Project time can support payroll review only when it matches the person's working-hours record for the same period. Payroll review needs person-level totals, approved time, time off context, and documented corrections. Client billable time and paid working time should stay separate, because internal non-billable work can still be paid work.
A weekly close works well for most teams because the work is still fresh and corrections remain small. The manager should review submitted time, return unclear entries, approve clean lines, and lock the approved period before payroll or billing uses the totals. Long gaps make missing entries harder to verify.
Weak entries include lumped multi-day totals, unassigned work, vague notes, hours placed on the wrong project, and edits made after approval without a reason. These entries force managers to reconstruct the week from chat, memory, or client status updates. A trustworthy record shows the work item and the decision behind each correction.
Non-project time belongs in the weekly review when it affects paid working hours, capacity, or payroll context. Time off, internal administration, and other approved working time should not disappear because it is not tied to a client to-do. Keep it visible beside project hours so the weekly total makes operational sense.
Everhour Billing & Invoicing converts approved billable time and billable expenses into invoices, using project or member rates while excluding non-billable tasks. Invoice data can be grouped by project, task, person, date, or another available breakdown, then exported to QuickBooks Online, Xero, or FreshBooks with status details synced back.
Everhour Timesheets let managers approve, reject, or partially approve submitted weekly time before payroll, billing, or reporting uses it. Submitted time is locked unless withdrawn or rejected, and approved time stays locked for regular members, while admins can correct records when the team needs a controlled change.
Track Basecamp work through Everhour, approve the weekly record, lock reviewed periods, and send billable time into invoices with fewer manual billing errors.
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