Basecamp to-dos hold the work context; Everhour adds team timesheets, approvals, locks, and reporting around the hours.
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You need one reviewed time record across Basecamp work when you manage other people's hours. Team members log hours against the Basecamp to-dos they worked on, so each entry keeps the project, list, to-do name, task ID, and task status available for reporting. That structure matters when several people touch the same project during the same week.
A useful record shows who worked, which Basecamp to-do carried the time, the date, the total hours, and any note needed for review. For team tracking, the goal is not just collecting entries. The goal is a weekly view that a manager can check before payroll, billing, project cost review, or client reporting.
A team timesheet works best as a weekly review loop. Each person submits project hours, working hours, or both, depending on the team policy. The manager reviews daily totals, missing time, late changes, and entries that do not match the expected Basecamp to-do context. Approved time then becomes the operating record for that week.
Submission timing matters. A Friday deadline gives managers time to reject or partially approve entries before payroll or billing data moves downstream. Regular members should not keep editing approved periods, because late edits break totals that accounting, HR, or project leads already used. Locked periods keep reviewed time stable while still allowing an admin correction when the record needs cleanup.
Trustworthy team time data uses consistent entry rules. A Basecamp to-do should be specific enough that a reviewer can understand the work without chasing a message thread. A note should explain exceptions, such as work split across multiple to-dos, a manual correction, or hours entered after the work was done.
The common mistake is letting every person invent their own tracking detail. One employee logs all work to the project, another logs to a broad list, and a third uses precise to-dos. Reports then group hours unevenly. Set the same rule for everyone: choose the closest Basecamp to-do, add a note for review context, and submit the full week on schedule.
A one-off time entry process is enough when a small team only needs a short weekly total. It stops being enough when payroll, billing, budgets, or staffing decisions rely on the same hours. At that point, the workflow needs submission, approval, rejection, partial approval, lock rules, correction rights, and exports.
Everhour turns Basecamp-linked entries into reviewed timesheets. Managers can approve submitted time, reject entries that need correction, partially approve a week, and lock approved time for regular members. Admins can correct team time entries when needed, and reports, team timesheets, and full team logs can be exported for the next review step.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use Basecamp to-dos as the tracking target when the work has a clear owner and reviewable outcome. Keep to-do titles specific enough to explain the work later, and use notes for scope or exceptions. Broad catchall to-dos create weak reports because a manager cannot tell which task, list, or status produced the hours.
Use project hours when payroll or billing review needs time tied to Basecamp work. Use working hours when the team also needs an attendance-style picture of the week. Teams that need both project costing and payroll review should collect both, then compare submitted totals before approval.
Check missing days, unusual daily totals, entries without useful notes, manual entries added late, and hours logged to the wrong Basecamp to-do. The reviewer should also compare submitted time with the expected project context. Approval should mean the week is ready for payroll, billing, or reporting, not just that every row contains a number.
Late corrections should go through an admin or manager process, then appear as a clear change to the time record. Regular members should not keep editing approved periods because payroll and billing totals depend on stable records. A correction is cleaner than reopening the whole week without review.
Everhour embeds Basecamp tracking controls through its browser extension. The documented Basecamp integration does not work in Basecamp native apps, so teams that want in-page timers and time entries should use supported browser workflows for the Basecamp project work they track.
Everhour Timesheets collect project hours and working hours by person, then let users submit time for manager review. Managers can approve, reject, or partially approve entries, and approved time stays locked for regular members before payroll, billing, or reporting uses the record.
Everhour syncs Basecamp project, list, to-do, task ID, and task status fields into reports. That lets managers group team time by the same Basecamp work structure people used while tracking, then export reports or team timesheets for review outside Everhour.
Use Everhour Timesheets to collect Basecamp-linked hours, approve or reject submitted weeks, lock reviewed periods, and export clean team time for payroll, billing, and reporting.
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